Office Manager

Job Description

Job Description

We are a dynamic construction company that focuses on residential and commercial building projects, renovations, and maintenance services. Our dedicated team is known for its high-quality work and exceptional customer care. We are driven, enthusiastic, and deeply committed to the construction sector.

Seeking a proactive and well-organized Office Manager to join our team. In this role, you will be responsible for managing all administrative tasks, supporting the management team, and ensuring the smooth running of operations. As the primary contact for internal and external communication, you will play a vital role in maintaining office efficiency and organization.

$60,000 - $70,000

• Oversee the day-to-day operations of the maintenance operations in Peoria, IL, US, which include managing phone calls, scheduling appointments, handling correspondence, and overseeing office supplies.

• Ensure that all records, such as contracts, invoices, and employee files, are well-organized and up-to-date.

• Coordinate meetings, appointments, and travel arrangements for the management team based in Peoria, IL, US.

• Assist with basic accounting duties like accounts payable/receivable, invoicing, and tracking expenses in QuickBooks for maintenance.

• Manage petty cash effectively and reconcile bank statements in Peoria, IL, US.

• Work closely with the company's accountant to ensure accurate financial reporting and compliance in Peoria, IL, US.

• Assist in the recruitment, onboarding, and offboarding processes for the maintenance team in Peoria, IL, US.

• Maintain employee records, handle payroll responsibilities, and manage employee benefits efficiently in Peoria, IL, US.

• Provide administrative support to project managers, including contract preparation, schedule management, and tracking project progress in Peoria, IL, US.

• Act as the primary point of contact for clients and visitors, addressing inquiries and concerns professionally in Peoria, IL, US.

• Previous experience in office management, administrative assistance, or a related field is a requirement for the Office Manager position in Peoria, IL, US.

• Strong organizational skills and the ability to multitask effectively are crucial for success in this role.

• Exceptional verbal and written communication abilities are necessary to engage with team members and external stakeholders professionally.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is mandatory, and familiarity with accounting software such as QuickBooks is advantageous.

• Basic understanding of accounting principles and HR practices will aid in carrying out responsibilities effectively as an Office Manager in Peoria, IL, US.

• The capacity to work independently as well as collaboratively within a team setting is vital for this position.

• Maintaining a high level of professionalism and confidentiality when dealing with sensitive information is key to success in the office environment.

We are a dynamic and rapidly expanding property management and real estate operations firm based in Peoria, Illinois. Under the leadership of John Kepple, we manage all types of properties — residential, commercial, and mixed-use — and are committed to delivering high-quality service to tenants, owners, and communities.

We offer Medical, Dental & Vision.