Talent Acquisition Coordinator

Role Overview Mattel is searching for a Talent Acquisition (Recruitment) Coordinator in El Segundo, CA. This role focuses on creating a seamless candidate experience while supporting the recruitment efforts that bring top talent to the company. Responsibilities Coordinate and execute end-to-end hiring processes across North America in partnership with Talent Acquisition Partners and hiring teams. Manage interview scheduling and logistics, partnering closely with recruiters, hiring managers, executive assistants, and candidates to ensure a seamless interview experience. Proactively resolve scheduling conflicts and coordinate timely interview arrangements across multiple stakeholders and time zones. Schedule onsite, phone, and virtual interviews while balancing candidate and interviewer availability. Generate, distribute, and track offer letters using Adobe Sign, ensuring all documentation is completed accurately and on time. Initiate and monitor pre-employment background checks, providing status updates and escalating issues to recruiters and HR partners as needed. Coordinate immigration and visa-related requests with external vendors and support permanent residency recruitment posting and screening requirements. Conduct I-9 compliance reviews and audits for new hires, ensuring adherence to company policies and regulatory requirements. Welcome and assist candidates during onsite interviews, helping create a positive and engaging candidate experience. Arrange candidate travel and related logistics for onsite interviews and hiring events. Support onboarding activities, including new hire coordination and Week of Play programming for the El Segundo campus. Serve as a key point of contact for seasonal hiring initiatives, distribution center peak hiring, and other high-volume recruiting projects. Maintain accurate candidate and requisition data within applicant tracking systems and other recruiting tools. Support continuous improvement initiatives and contribute to additional Talent Acquisition projects and programs as assigned. Serve as the primary operational point of contact for the internship program, ensuring a seamless experience for interns, managers, and cross‑functional partners. Coordinate end-to-end internship logistics, including offer administration, onboarding, orientation, program communications, and offboarding activities. Partner with recruiters, hiring managers, HR, and business leaders to support internship hiring and program execution. Manage internship program timelines, key milestones, and communications to ensure a consistent and engaging intern experience. Coordinate intern events, learning sessions, networking opportunities, volunteer activities, and executive speaker series. Track and maintain internship program data, including start dates, conversion processes, and program metrics. Develop and distribute communications, resources, and program materials for interns and managers. Partner with recruiters and business stakeholders to support campus hiring initiatives and talent pipeline development. Manage vendor relationships, budgets, purchase orders, and event logistics related to internship programming, as applicable. Drive continuous improvement of internship operations, processes, and documentation to ensure a best‑in‑class program experience. Qualifications 1+ years of experience in an administrative, human resources, recruiting, or related support role requiring strong attention to detail, organization, and problem‑solving skills. Experience managing high‑volume interview scheduling and complex calendars using applicant tracking systems (ATS), Outlook, or similar scheduling tools. Proficiency in Microsoft Office Suite, including Excel, with the ability to create and maintain spreadsheets, track data, and generate basic reports. Proven ability to effectively prioritize, multitask, and manage competing deadlines in a fast‑paced environment. Experience handling sensitive and confidential information, including compensation data, employee records, and other human resources documentation, with a high degree of discretion and professionalism. Strong written and verbal communication skills, with a customer‑service mindset and the ability to build positive relationships with candidates, hiring managers, and cross‑functional partners. Demonstrated ability to drive processes forward, anticipate needs, and proactively identify and resolve issues. Highly organized and detail‑oriented, with a commitment to delivering an exceptional candidate and stakeholder experience. Desired Skills Experience working with applicant tracking systems (ATS) and human resources information systems (HRIS), such as Workday and SmartRecruiters, is preferred. Familiarity with recruitment operations processes, including offer letter administration, background checks, and onboarding coordination. Experience with tools such as First Advantage, Adobe Sign, Microsoft Teams, and Zoom is a plus. Professional, confident, and approachable presence with a strong commitment to delivering exceptional candidate and stakeholder experiences. Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast‑paced environment. Demonstrated ability to influence and lead processes through collaboration, accountability, and proactive follow‑through. Strong analytical and critical thinking skills with the ability to assess situations, identify opportunities, and recommend solutions. Excellent communication and interpersonal skills, with the ability to effectively collaborate with employees and leaders at all levels of the organization. Self‑motivated and resourceful, with the ability to work independently while also contributing as a collaborative team member. Creative problem‑solver who can anticipate challenges, think strategically, and implement effective solutions. Strong time management skills with the ability to prioritize competing demands and consistently meet deadlines. Effective communicator across multiple channels, including email, phone, video conferencing, and in‑person interactions. Process‑improvement mindset with a focus on operational excellence, efficiency, and continuous enhancement of the candidate experience. Demonstrates a growth mindset by embracing new challenges, remaining curious, seeking feedback, and continuously learning and developing. Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. #J-18808-Ljbffr