Lead Secretary

: JobID: 2983 Position Type: Secretarial Support/Lead Secretary Date Posted: 5/22/2025 Location: Gunning Bedford Middle School Date Available: As soon as possible Closing Date: 05/28/2025 You belong in the Power of WE! Excellent secretaries make excellent schools. That's why we are relentless about hiring top secretaries who can provide high-quality instruction and build authentic, loving relationships with students. Position: Lead Secretary Location: Gunning Bedford Middle School State Date: As soon as possible Closing Date May 28, 2025 Work Year: 12 months Compensation: Secretary Salary Scale POSITION GOAL: To provide administrative support for assigned administrators and perform a variety of clerical, secretarial, and other administrative functions required for the operation of the school so that maximum positive impact on the education of children can be realized. Works with other secretarial staff on duties and responsibilities as required. MINIMUM REQUIREMENTS: The requirements listed below are representative of the knowledge, skill and/or ability required:

• High School Diploma or GED
• Two (2) years of applicable college or business school education is preferred
• Three (3) years of any combination of secretarial level work experience, school secretary or admin. office experience
• Acceptable Criminal Background Report and no entries on Child Abuse Registry
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Publisher, and Outlook)
• Operation of office equipment, information systems, and databases.
• Proficient in Zoom and Google Applications

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform the duties successfully, an individual must be able to satisfactorily perform essential responsibilities related to position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. RECORDKEEPING/DATABASE MANAGEMENT: Responsible for implementing and maintaining all office recordkeeping systems; maintains and works with a database (Data Service Center, DELSIS, First State Financial); uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; manage budgets and maintain the required forms for federal and state programs, purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, rosters and other related forms. DOCUMENT PREPARATION: Uses a computer or standard office equipment to prepare, create, and compose letters, labels, handbooks, newsletters, rosters, reports, bulletins, and other documents for the school, division, department or instructional programs; answers routine correspondence for the administrator; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; establishes and maintains files/records and prepares reports in a timely manner to meet district, state and federal regulations or deadlines; prepares contracts for instructional services or professional development; works with administrator on submission of grants and monitoring throughout year. COMMUNICATION/CUSTOMER SERVICE: The Lead Secretary position within all schools/divisions is often required to frequently communicate by phone, in writing and in person with staff, parents/guardians, community members and agency representatives on matters that are both complex and sensitive. Acts as liaison between the assigned Administrator, other employees, and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, mail, phone, e-mail, fax or personal contact; opens, sorts, prioritizes and distributes mail; maintains internal communication system ensuring personnel are kept informed of needed information; coordinates the transfer of information between division, outside agencies and districts; interacts with and assists students when necessary; assists staff and parents/guardians resolve their inquiries; communicates as necessary with supervisor; maintains confidentiality of student and staff records; provides appropriate coverage/back-up in routine situations. SCHOOL SUPPORT: Prepares and maintains the calendars of activities for the assigned administrator(s), and manages meetings/room reservations in DSC; maintains keys, telephones, and mailroom, orders and distribute supplies and equipment, but ensures adequate inventory levels are maintained; manages various accounts including portions of division, state and federal budgets allocated to schools; places service calls for copiers and other office equipment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and/or fingers to handle, or feel; reach with hands and arms; talk or hear; and taste or smell. This job inquires repetitive stooping, twisting and bending. The employee frequently is required to stand, walk, and sit. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. HOW TO APPLY: Interested candidates who meet the qualifications may apply by completing an employment application at no later than 11:59 pm on the closing date. Applicants needing special accommodations in the application process of this vacancy announcement may contact the Human Resources Division at View phone number on us.fitly.work. Note: Incomplete application packages will not be considered. #teachindelaware #newcastledelaware #powerofwecsd #delawareteacher #colonialnation Attachment(s):

• Lead Secretary .docx