Administrative Assistant

Our client, a federal bank is seeing an Administrative Assistant to join their team.

• This is a long-term temp position.
• The pay rate is $45.00 per hour.
• The work hours are Monday – Friday, 8am – 5pm or 9am – 6pm
• This is a fully onsite position.

Job Description:

• Day-to-day Expectations: Coordinate administrative support activities across three departments with varying workloads, priorities, and stakeholders.
• Proficiency with scheduling tools and basic reporting; excellent customer service skills.
• Proficiency in various software, MS 365 Suite (Excel, Word, OneDrive, OneNote, Outlook, PowerPoint, SharePoint, Teams), Event Management, Web Ex, Zoom, etc.
• Manage highly complex calendars, meeting logistics, and proactively resolve competing priorities.
• Track project tasks, deadlines, and deliverables using spreadsheets or tracking tools.
• Prepare and organize meeting materials, agendas, and follow-up action items.
• Coordinate travel logistics and expense submissions.
• Support strategic initiatives, special projects, and leadership communications.
• Partner with other Research Executive Assistants in supporting group wide administrative and office support needs, such as mail distribution and phone coverage.
• Coordinate meetings/events; may include webcasts, conferences or other special events, luncheons, receptions, and reserve conference rooms.
• General administrative responsibilities.
• Provide back-up support to other administrative staff and perform other ad-hoc duties assignments and projects, as necessary.

Education and Skill Requirements:

• Bachelor’s degree or 3-5 years equivalent administrative or office support experience.
• Ability to work in a team environment, where workflow is subject to changing priorities.
• Strong organization and multitasking skills.
• Effective interpersonal communication skills.
• Excellent judgment and discretion in handling sensitive data and confidential information.
• Ability to work with minimum supervision and guidance.