Administrative Assistant
LinQ Global
Job Title: Administrative Assistant
Location: Boston, MA 02116
Duration: 3-Month + Contract
Job Summary
We're seeking an organized Administrative Assistant to support the Stations, Facilities & Structures Division. This role includes administrative support, data management, reporting, procurement coordination, and document control in a fast-paced environment.
Responsibilities
- Provide administrative support to a large department
- Prepare reports, budgets, spreadsheets, and meeting notes
- Perform data entry and maintain records
- Coordinate procurement, requisitions, and invoice processing
- Prepare correspondence and business documents
- Support document control and reporting
- Respond to internal and external inquiries
- Visit work sites as needed
- Assist with additional projects as assigned
Qualifications
- Associate's degree or equivalent experience
- 2+ years of administrative or project coordination experience
- Strong Microsoft Office skills, especially Excel (Pivot Tables, Formulas, Charts)
- Experience with PeopleSoft, databases, or CMS preferred
- Excellent communication, organization, and customer service skills
- Valid driver's license and ability to pass background, drug screening, and physical
Education Substitute: High school diploma/GED plus 5+ years of related administrative experience.
Schedule: Must be flexible to work nights, weekends, holidays, or emergency assignments as needed. Occasional local travel may be required.
Preferred
- Bachelor's degree
- Experience supporting public sector, facilities, or transit organizations
Key Skills: Administrative Support, Excel, Data Entry, Reporting, Procurement, Document Control, Budget Support, PeopleSoft, Customer Service, Project Coordination.
Vacancy posted 11 days ago
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