3Rd Party Coordinator

Job Description

Job Description

Report to the Third Party Manager, working as part of the Third Party Coordination team to coordinate and facilitate the overall activities required to organize and implement utility rearrangement activities for the Project. Work closely with the Project leadership team to meet the Project's organizational objectives by ensuring that third-party work is completed on time and within budget, and by keeping third-party issues from impacting the Project.

$70 - $90 hourly

Duties and Responsibilities - Include, but are not limited to, the following:

• Lead third-party coordination with the city, county, and state agencies and utilities regarding relocation design, construction, and operations

• Work with third-party utility owners to coordinate and drive schedule for start and completion of utility rearrangement work

• Perform technical design reviews and facilitate comment resolution for Third Party Utility relocation designs

• Coordinate plan approvals and obtain permits from third-party agencies

• Ensure the presence of fiscal integrity in all dealings through the agreement, work order, and audit processes

• Work with Third Party Manager to establish and monitor long-range goals, budgets, strategies, and schedules for the Project to support resource allocation

• Work with manager to develop agreements and work orders, the acquisition of permits for projects, and the review of city building permit applications in proximity to Metro facilities and relations with railroads

• Attend regular project Third Party staff meetings and other project staff meetings as required.

• Work with Manager to support negotiations for the development of staffing projections and procurement estimates necessary for tasking agencies and utilities to perform construction and relocation of facilities

• May provide feedback to and coordinate with various Metro departments involved

• Prepare written and oral reports for Project leadership

• Interacts with design and construction management consultants, other agencies, and

• utilities in order to bring early resolution of conflicts/disputes throughout the construction process, imposes the discipline of schedule and budget on agency and utility representatives, and ensures cooperation between the various parties

• Review purchase orders and invoices for justification and concurrence for payment.

• May obtain noise variances, peak hour exemptions, and holiday moratoriums from third parties

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance

• Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Principles and practices of Civil, Utility, Traffic Control, Corrosion Control, and Environmental Engineering, including railroad and utility safety regulations in addition to Theories, principles, and practices of public agencies and private utilities

• Organization and processes of agencies and utilities, especially in regard to the processing of agreements, designs, reviews, and funding details

• Principles and practices of construction project management, including construction means and methods

• Construction and engineering plans and drawings

• Contract administration, budgeting, accounting, and auditing principles and methods

• Public speaking and running third-party meetings

• Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Understanding and analyzing engineering and construction concepts

• Resolving conflicting work issues between third parties and contractors

• Observing and analyzing situations, identifying problems, resolving issues and/or recommending solutions, and evaluating outcomes

• Communicating effectively orally and in writing with the various third parties and to a wide range of technical, professional, and construction-oriented groups and individuals

Minimum Qualifications

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Minimum of five years of relevant experience performing third-party work.

• Basic computer usage

• Applicable business software applications

• Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Work proactively and keep the Third Party Manager informed

• Work independently in a highly structured environment

• Meet tight time constraints and deadlines

• Understand, interpret, and apply laws, rules, regulations, policies, standards, procedures, contracts, budgets, schedules, and labor/management agreements

• Compile, analyze, and interpret complex data, with the use of computer equipment

• Travel to offsite locations

• Read, write, speak, and understand English

• Physical Effort Required

• Sitting at a desk or table

• On-site and field visits for meeting attendance, activity coordination, and observation of utility rearrangement work

• Work 5 days/40 hour week, reporting into office a minimum of (4) four days a week

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Walking job site/project alignment

• Communicating through speech in the English language required

• Good distance vision and/or depth perception to judge distances

• Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)

Education

• Bachelor's Degree in Engineering (preferred), Construction Project Management (preferred), or a related field; Master's Degree in Business Administration, Public Administration, Transportation Engineering, Urban Planning, or a related field preferred

• Certifications/Licenses/Special Requirements

• California State Professional Engineer (PE) registration preferred

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

A company that works with public agencies, nonprofits, and large firms. We design, manage, and implement business and community programs. Our mission is to create livelihoods for those who are underrepresented and marginalized, yet just as qualified, and we do this through the programs that we design, manage, and implement.

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