Administrative Office Coordinator

Job Description

Job Description

Administrative Office Coordinator

Location: Bessemer City, NC
Pay: Based on experience

Status: Full-time
Hours: 8:00am – 5:00pm

Schedule: Monday - Friday

What You’ll Do

• Serve as the primary front-office contact by welcoming visitors, employees, applicants, vendors, and contractors in a professional and helpful manner.
• Answer, screen, and route incoming telephone calls; take accurate messages and respond to general inquiries.
• Coordinate visitor sign-in, identification, badges, access, and employee notification while maintaining accurate visitor, contractor, key, and access-card records.
• Manage incoming and outgoing mail, packages, courier services, and deliveries, and maintain an organized reception area, conference rooms, breakroom, and common office spaces.
• Manage calendars, schedule meetings and appointments, reserve conference rooms, and coordinate travel, visitor accommodations, and company events.
• Prepare correspondence, reports, spreadsheets, presentations, forms, agendas, and meeting minutes, and maintain organized electronic and paper filing systems.
• Order office and facility supplies, monitor inventory, coordinate vendors and office equipment service, route maintenance requests, and process purchase requests, invoices, receipts, and expense documentation.
• Provide limited administrative support to the HR Director by scheduling interviews, orientation, training, and employee meetings; preparing new-hire materials, badges, and workspaces; routing employee questions appropriately; and protecting confidential information.

What We’re Looking For

• High school diploma or GED; associate degree in business administration, office administration, or a related field preferred.
• At least two years of experience as an administrative assistant, office coordinator, receptionist, or in a similar administrative position.
• Experience working in a manufacturing, warehouse, pharmaceutical, nutraceutical, or other regulated environment is preferred.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and standard office equipment, with the ability to learn company systems.
• Strong written and verbal communication, professional telephone etiquette, and a customer-service-oriented approach.
• Excellent organization, attention to detail, confidentiality, time management, and multitasking skills, with the ability to work independently in a fast-paced environment.
• Ability to sit, stand, and walk for extended periods and occasionally lift or move office supplies weighing up to 25 pounds.

Why Join Us

• Competitive pay
• Medical, dental, and vision insurance
• 401(k)
• Paid time off + Holiday pay
• Career growth in a rapidly expanding manufacturing company

Healsee Capsules, Inc is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.