PRECONSTRUCTION & PROJECT COORDINATOR

The Preconstruction & Project Coordinator is a key support role within our commercial landscape construction team, responsible for coordinating project setup, supporting estimating efforts, and assisting with execution and cost tracking. This role partners closely with Project Managers, field leadership, and estimators to ensure projects are set up for success and executed efficiently from preconstruction through closeout.

Project Coordination & Execution

• Coordinate project schedules, subcontractors, and material deliveries to support efficient execution
• Assist in maintaining project timelines, milestone tracking, and look-ahead planning
• Support issue tracking and escalation in collaboration with Project Managers and field teams

Preconstruction & Estimating Support

• Assist with quantity takeoffs, bid preparation, and scope reviews
• Gather vendor and subcontractor pricing
• Support proposal development and bid submissions

Communication & Stakeholder Support

• Coordinate communication with clients, General Contractors, and trade partners
• Assist with meeting preparation, updates, and documentation
• Maintain strong, professional relationships across project teams

Financial & Cost Tracking

• Track job costs, commitments, and production quantities on an ongoing basis
• Support change order documentation and processing
• Assist in monitoring cost trends and project performance

Documentation & Administrative Coordination

• Maintain organized project files including RFIs, submittals, and contracts
• Support billing documentation and compliance tracking
• Assist with closeout documentation and turnover

Field & Operations Coordination

• Coordinate with field teams to align schedules and logistics
• Visit jobsites as needed to support execution and issue resolution
• Ensure clear communication between field and office teams

Qualifications

• Bachelor's degree in Construction Management, Engineering, or related field preferred (or equivalent experience)
• 3–7 years of experience in project coordination, project engineering, estimating, or similar roles
• Experience with takeoffs, bidding, or construction estimating preferred
• Ability to read and interpret plans, specs, and construction documents
• Strong organizational and communication skills
• Proficiency in Microsoft Office and construction software
• Valid driver's license and insurable driving record
• Must be able to pass preemployment drug screen