Departmental Administrative Assistant

Departmental Administrative AssistantAs an administrative assistant, you'll support faculty and staff at the SCAD School of Film and Acting as they prepare students for exciting careers in film, television, and stage, using resources that rival those of Hollywood studios. At SCAD, the only university with an on-site professional casting office, you'll play an important role in ensuring our Bees have access to extraordinary opportunities in the multibillion-dollar film and entertainment industry.To support the department's efforts, you'll:Promptly respond to student needs and questionsAssist departmental leadership with department- and school-wide initiatives as well as ongoing collaborative projectsManage scheduling for classrooms, extended learning opportunities, and SCADextra workshops; assist with SCAD Day building preparation; and serve as the point of contact for the physical resources departmentRead and route incoming mail, locate and attach relevant files for departmental leadership, and compose and type routine correspondenceManage a filing system for correspondence and other recordsAs part of the acting department, you'll:Manage the departmental leaders' calendars and schedulesGather information and complete paperwork for all alumni and professional mentors, including itineraries and travel logisticsGreet scheduled visitors and direct them to the appropriate area or personOrder and maintain supplies and arrange equipment maintenanceSupport academic services' university-wide initiatives, maintain display spaces to showcase outstanding student work, and coordinate with physical resources for SCAD Days, signature events, tours, and spring commencementAdditionally, you'll:Collaborate with housekeeping staff to ensure buildings are ready for studentsSchedule meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutesLead quarterly report submissions from faculty and draft for departmental leader approvalSupport end-of-quarter departmental documentation, duties, and responsibilities (e.g., send reminders about deadlines for syllabi, faculty comments, and final grade submissions)Coordinate end-of-quarter photo documentation of outstanding student work with the communications teamCandidates should ideally demonstrate:Excellent written and verbal communication skillsStrong organizational skillsCommitment to professionalism, honesty, and integrityAbility to manage multiple prioritiesMinimum qualifications:At least one year of related experienceProficient computer skills, including Microsoft Office software, Banner, or a similar databasePreferred qualifications:Bachelor's degreeSuccessful work experience in an academic environmentCertificates, licenses, and registrations:Valid driver's licenseTravel required: Less than 10%Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.