Executive Administrative Assistant

Executive Administrative AssistantHotel Bardo Savannah is seeking an Executive Administrative Assistant to provide thoughtful, polished, and highly organized administrative support to the General Manager while also supporting the broader Strategic Leadership Team as needed.This role is ideal for someone who enjoys being at the center of a dynamic hotel environment, helping keep leaders organized, communication flowing, and priorities moving forward. The Executive Administrative Assistant will represent the General Manager's office with guests, owners, vendors, leaders, and associates, so professionalism, warmth, discretion, and strong communication skills are essential.The right candidate is proactive, detail-oriented, approachable, and confident enough to make sound day-to-day decisions while knowing when to escalate. This is not a traditional gatekeeper role. It is a hands-on administrative role for someone who can support executive organization, contribute to the culture of the hotel, and help the property operate with polish, care, and consistency.This position is based in Savannah, Georgia and reports directly to the General Manager.What You'll DoProvide direct administrative support to the General Manager, including calendar management, scheduling, meeting coordination, travel arrangements, and daily workflow organizationServe as a professional and welcoming point of contact for internal and external partners, including guests, owners, vendors, leaders, and associatesSupport the Strategic Leadership Team with administrative tasks, scheduling, document preparation, communication, and coordination as neededPrepare agendas, meeting materials, presentations, reports, and follow-up action items for executive and leadership meetingsHelp track projects, deadlines, operational initiatives, and leadership follow-ups to support accountability and executionMaintain organized digital and physical filing systems, records, and confidential documentationSupport culture-building efforts, associate communication, People & Culture initiatives, hotel events, and leadership touchpointsAssist with onboarding logistics for leaders and new team members, including scheduling, communication, and coordination with People & CultureCoordinate VIP arrivals, leadership gifting, special events, and executive hospitality touches as directedManage inventory and ordering of office supplies, branded materials, and executive hospitality itemsAssist with preparation and organization of operational reports, invoices, presentations, communications, and other administrative materialsAnticipate needs, identify opportunities for improved organization and efficiency, and proactively support hotel operationsMake sound day-to-day decisions, follow through on commitments, and seek guidance when appropriateQualifications1 to 3+ years of administrative, executive support, hospitality, operations, guest service, or related experienceHospitality, hotel, luxury service, or guest-facing experience preferredExceptional organizational skills with strong attention to detail and follow-throughStrong written and verbal communication skills with a polished, professional, and approachable presenceAbility to interact comfortably and professionally with guests, owners, vendors, leaders, and associates at all levelsWarm, genuine, service-minded style with the ability to build positive relationships across departmentsAbility to multitask, prioritize effectively, and adapt quickly in a fast-paced, evolving environmentProficiency with Microsoft Office Suite, Google Workspace, Canva, and general administrative technology platformsAbility to handle confidential information with discretion and professionalismSelf-motivated, resourceful, and proactive, with the ability to anticipate needs before they ariseComfortable making decisions, learning quickly, and adjusting when priorities shiftCollaborative and solutions-oriented, with a willingness to support hotel operations, culture, events, People & Culture, Sales, and other departments as neededWhy Bardo?Join the team behind Travel + Leisure's #1 Hotel in Savannah.Work alongside curious, creative and passionate people who care deeply about their craft.Be empowered to create thoughtful, memorable moments for guests and for one another.Take Care of YourselfMedical, dental, vision and wellness benefits for eligible full-time team membersCompany-matched 401(k) with fast vestingUp to 20 days of paid time off, paid holidays and a paid birthdayComplimentary daily team member mealExperience BardoComplimentary two-night stay at Hotel Bardo SavannahTeam member discounts on dining, Saltgrass Spa treatments, retail and The Cooking School at Saint BibianaComplimentary fitness classesOpportunities to experience the hotel as our guests doTravel WellEmployee rates at select Leading Hotels of the World propertiesDiscounts at Highgate hotels worldwideGrow with Left LaneReferral incentives and guest recognition programsCareer development opportunities across a growing hospitality portfolioOpportunities to learn, lead and build a career alongside an ambitious hospitality teamWe believe remarkable hospitality begins with remarkable people. People who notice the details. Who take pride in making someone's day. Who bring warmth, curiosity and character to what they do.If that sounds like you, there may be a place for you at Bardo.Come as you are. Create something rare.