Accounting Associate

Accounting Associate

The Accounting Associate provides accounting and administrative support for NCA and its NonProfit Advantage (NPA) agency clients. This position performs a variety of accounting functions, including accounts payable, accounts receivable, general ledger support, financial recordkeeping, and monthly financial close activities. The Accounting Associate provides high-quality customer service support to NPA clients while also ensuring compliance with organizational policies, grant requirements, and generally accepted accounting practices.

The Accounting Associate must be knowledgeable of accounting principles, have strong organizational and communication skills, be attentive to detail, demonstrate proficiency with Microsoft Office applications, and be experienced using accounting software, preferably QuickBooks and Bill.com but be open to learning new software platforms as needed.

Essential Duties and Responsibilities

• Process accounts payable, completing coding and allocating expenses.
• Enter vendor invoices into QuickBooks or Bill.com.
• Generate and print checks, process electronic payments, and mail payments.
• Maintain and organize vendor records and supporting documentation.
• Prepare and distribute invoices to clients, partners, and funding agencies.
• Record customer payments and prepare bank deposits.
• Enter deposits into QuickBooks.
• Monitor outstanding receivables and assist with collection follow-up as needed.
• Post general journal entries.
• Maintain accurate accounting records for NCA and assigned NPA clients.
• Assist with monthly and year-end closing processes.
• Compare budget-to-actual expenditures and identify variances.
• Assist with preparation of annual operating budgets.
• Ensure financial transactions are properly coded and allocated according to approved budgets.
• Assist with preparing reimbursement requests and grant financial reports.
• Collect, organize, and scan supporting documentation required for grant reporting.
• Maintain required documentation to support compliance with government and private funding requirements.
• Develop and maintain positive working relationships with NPA clients.
• Respond to client questions by telephone and email.
• Provide accounting support and follow-up with client contacts as needed.
• Assist with preparation and issuance of annual 1099 forms.
• Maintain organized paper and electronic filing systems.
• Prepare bank deposits.
• Process outgoing mail, including certified and registered mail.
• Purchase postage and office mailing supplies as needed.
• Assist with annual fundraising mailings and other organizational projects.
• Perform other duties as assigned.

Qualifications

• Associate's or bachelor's degree in Accounting, Business, or a related field preferred; equivalent education and experience considered.
• Five years of progressively responsible accounting or bookkeeping experience, preferably in a nonprofit environment.
• Experience with accounts payable, accounts receivable, and general ledger activities.
• Experience using QuickBooks and Bill.com or comparable accounting software.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong mathematical, analytical, and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Ability to maintain confidentiality and exercise sound judgment.

Core Competencies

The Accounting Associate demonstrates the ability to:

• Adapt to changing priorities and organizational needs.
• Maintain the highest ethical and professional standards.
• Build productive working relationships with coworkers, clients, and community partners.
• Communicate effectively and articulately verbally and in writing.
• Identify opportunities and processes to improve efficiency and accuracy.
• Provide exceptional internal and external customer service.
• Work collaboratively as a member of the finance team.
• Organize work effectively, prioritize competing deadlines, and manage multiple assignments.
• Analyze and resolve problems using sound judgment and appropriate accounting practices.

Working Conditions

• Work is primarily performed in an office environment with occasional travel to banks, post offices, client agencies, or other locations as needed.
• Occasional schedule flexibility may be required to meet reporting deadlines while maintaining a standard 40-hour work week.

Pre-Employment Requirements

• Criminal background check
• Driving record review
• Verification of education, certifications, and other credentials

Salary: $45,000

Benefits: Medical, dental, vision, life, and AD&D insurance; 403(b) retirement plan. Paid vacation, personal time, and eleven holidays.

To Apply: Send resume to Lee DeAngelis, Human Resources Director