Accounting Specialist

Accountant Specialist

Budgeted Salary: $53,160 - $66,450

Annual Bonus Potential: 4%

ORGANIZATION OVERVIEW

As unapologetic promoters of Cleveland, the Destination Cleveland team works every day to attract visitors, inspire both visitors and locals alike to explore, and connect people to experiences that illustrate Cleveland's diversity, creativity, and contagious passion. We're in the business of equitably growing the region's economy through travel and tourism while also cultivating a passion for Greater Cleveland.

As the only organization charged with marketing Cleveland outside of the region, we never stop talking about the city. We know the region inside and out. We roll up our sleeves and get the job done for The Land. We're a group of expectation-exceeding, fun-loving, innovative professionals. And that's who we like to hire.

SUMMARY OF POSITION

We are looking for a motivated Accountant Specialist to join Destination Cleveland's outgoing accounting team. The primary duties of the Accounting Specialist include monitoring, assigning and coding invoices for payables and receivables, along with updating various support schedules to assist in financial close by reconciling them to underlying source documents. This position plays a part in the day-to-day operations as well as monthly close and projects. The Finance Department works actively and meets regularly with other teams to provide financial and policy-related updates. This individual is expected to exercise a high level of confidence based on access to sensitive information. The roles below apply to DC's affiliates the Spirit of Cleveland, DC Illuminate and any future ones formed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Daily monitoring of BILL (formerly Bill.com) invoice inbox
• Assigning invoices to appropriate approvers
• Posting invoices in the correct period and coding to appropriate fund, subdepartment, project and expense in accordance with the annual budget
• Initiation of prompt payment after approval
• Regularly exercises discretion and independent judgment in resolving complex accounting issues and advising supervisor on financial matters.
• Sending reminders to approvers when invoices are outstanding
• Properly accounting for and following up on items including but not limited to reissued checks, credit memos and voids
• Designs and maintains internal controls, ensuring compliance with regulatory requirements and recommending process improvements
• Monthly reconciliation to general ledger
• Tracking of payments ensuring they reach vendors
• Processing staff check requests
• Responsible for developing and implementing accounting policies and procedures to ensure compliance with GAAP and organizational objectives
• Researching and communicating with vendors regarding statement analysis and missing invoices.
• Vendor maintenance
• Setting up new vendors while tracking supplier diversity metrics
• Maintenance of vendor list, including annual audit thereof
• Annual preparation and distribution of Form 1099s and resolving related notices
• Management of accounts receivable
• Preparing and sending invoices for contributions
• Following up on outstanding receivables
• Reconciliation to general ledger
• Generating monthly invoice for Greater Cleveland Sports Commission
• Preparing bank deposits and taking them to one of DC's three banks
• Assistance with monthly close
• Distributing monthly credit card statement, paying credit card bill and importing expense reports
• Reconciliation of benefits, including medical insurance and parking
• Monthly diverse supplier reports
• Tracking progress in project management system, Wrike
• Assisting with annual financial audit, including pulling requested invoices
• Processing sports ticket requests and transferring tickets
• Participation in Finance team presentations to other departments
• Providing assistance in a friendly manner to staff by providing top tier service
• Filing contracts in accordance with related internal policies
• Awareness of and adherence to internal controls
• Posting journal entries
• File unclaimed funds and sales and use tax reports
• Present a positive image of the company as a brand ambassador, internally and externally
• Other accounting projects as assigned.

QUALIFICATIONS

To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient in MS 365, including Excel and Word and PowerPoint
• Ability to reconcile accounts and support schedules to general ledger and create new reconciliations
• Commitment to diversity, equity and inclusion and demonstration understanding importance of diverse suppliers
• Experience working within a general ledger and A/P and A/R system
• Experience in BILL (formerly Bill.com) or Sage Intacct a plus.
• Knowledge of GAAP is a must, including the ability to apply accounting standards.
• Knowledge of debits and credits and their impact on the general ledger
• Ability to organize, prioritize, multitask and be a self-starter in a fast-paced environment with internal deadlines.
• Capability to work and analyze projects independently as well as the ability when necessary to collaborate with others in a team environment.
• Possess exceptional analytical and problem-solving skills.
• Assist and collab w Sr Mgr of Finance and VP of Finance
• Excellent written and verbal communication skills. Including the ability to communicate with all levels of management in a professional manner.
• Knowledge of 1099 reporting requirements
• A valid drivers' license is required.

HYBRID WORK

• Five days a week in office the first 90 days for onboarding and training.
• Flexible work after first 90 days, up to two days a week working offsite.

EXPERIENCE AND EDUCATION

• An Accounting degree or related field of study and 2-3 years of experience in an accounting or similar role

PHYSICAL DEMANDS

• Viewing computer monitors
• Sitting
• Standing for community functions, trade shows, presentations, etc.
• Ability to lift up to 25 pounds

WORK ENVIRONMENT

Office environment; moderate noise

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.