Executive Assistant

Job Description

Job Description

A well-established, global professional services organization is seeking a Senior Executive Assistant to support top leadership in its Minneapolis office. This is a highly visible, newly created role designed to provide elevated, strategic support to senior executives.

This position is ideal for a poised, proactive Executive Assistant who thrives in a fast-paced environment and has experience supporting C-level leadership.

Position Overview

This role sits at the center of leadership operations, partnering closely with senior executives to manage priorities, communications, and high-level initiatives. You will play a key role in keeping leadership organized, prepared, and focused on firm-wide goals.

Key Responsibilities

• Manage complex, high-volume calendars; prioritize competing demands and safeguard executive time
• Coordinate leadership and client meetings, including agendas, materials, and follow-up actions
• Draft and edit executive communications, presentations, and briefing materials
• Serve as a primary point of contact for internal and external stakeholders
• Arrange domestic and international travel, including detailed itineraries and real-time adjustments
• Track initiatives, deadlines, and deliverables; provide clear status updates
• Manage expenses, records, and confidential information with discretion
• Anticipate needs and proactively support day-to-day executive operations
• Partner cross-functionally to improve processes and ensure seamless support

• 10+ years of Executive Assistant experience supporting senior or C-level leadership
• Strong communication skills with the ability to produce polished, executive-ready materials
• Exceptional organization, attention to detail, and follow-through
• Demonstrated judgment and ability to handle confidential information
• Advanced Microsoft Office skills and comfort with collaboration tools
• Ability to manage multiple priorities in a fast-paced, constantly shifting environment

Preferred Experience

• Experience coordinating complex, international travel
• Exposure to supporting leadership teams in large or global organizations

Compensation & Benefits

• Medical, dental, and vision coverage
• 401(k) with employer contribution
• Generous PTO and paid holidays
• Paid parental leave and wellness programs
• Backup care support and additional lifestyle benefits