Advancement Operations Manager

Join our MCI community: we are always looking for talented and qualified individuals who can help strengthen and deliverour core values to our students and overarching MCI community. Please see our current open positions, and . We look forward to hearing from you! Maine Central Institute seeks an intrinsically motivated, organized, tech savvy, detail-oriented, and collaborative professional to serve as Advancement Operations Manager. This position provides essential operational and administrative support for the Advancement Office and plays a critical role in ensuring the accuracy, efficiency, and effectiveness of fundraising, donor stewardship, alumni engagement, and campaign activity. As MCI prepares for a transformational comprehensive campaign, this position will provide strong systems support, assist in donor and campaign processes, and ensure a high level of service and professionalism in all advancement operations. Maintain and update donor, alumni, constituent, and prospect records within the school’s CRM system, Virtuous, ensuring data accuracy, integrity, and consistent record keeping practices. Process, track, and manage gifts, pledges, and related documentation accurately and in a timely manner. Serve as a primary contact for Advancement Office inquiries and messaging, including phone calls, email communication, social media, and welcoming visitors. Prepare and distribute gift acknowledgments, tax receipts, pledge reminders, and stewardship communications. Work collaboratively with the Business Office to support reconciliations and reporting. Generate standard and customized reports to support fundraising strategies. Assist with donor proposals, presentations, and materials as needed. Support advancement colleagues with logistics and mailings regarding fundraising, engagement, communication and all institutional priorities. Provide support for the Head of School Office, as needed. Support planning and execution of alumni, donor, and advancement-related events. Coordinate advancement office supplies and assist with budget and expense tracking. Assist with coordinating campaign committee logistics and meeting support. Qualifications & Experience Experience in advancement, nonprofit administration, education, customer service, or related fields preferred. Strong organizational skills and exceptional attention to detail. Ability to manage multiple priorities and deadlines effectively. Excellent written and verbal communication skills. Proficiency with software applications and database/CRM systems; experience with fundraising databases preferred. Ability to handle confidential information with professionalism and discretion. Demonstrated ability to work independently and collaboratively. MCI offers a competitive benefits program including medical, vision and dental plans, disability, life insurance, and flexible spending accounts. Tom Bertrand, Assistant Head of School for Advancement Maine Central Institute 295 Main Street Pittsfield, Maine 04967 Phone: View phone number on click.appcast.io E-mail: View email address on click.appcast.io Maine Central Institute considers applicants for all positions without regard to race, color, religion, sex, sexual preference, national origin, age, marital status, veteran's status, or physical or mental disability. We offer reasonable accommodation to qualified persons with a disability. MCI offers generous health benefits, on-campus housing, access to campus offerings (dining services, library and athletic facilities when available). MCI offers a competitive benefits program including medical and dental plans, disability, life insurance, and flexible spending accounts. #J-18808-Ljbffr