Accounting AP & AR Specialist

Accounting AP & AR Specialist

NDM Hospitality is a fast-growing organization operating across hotel, retail, apartment, and restaurant industries. We are committed to operational excellence, innovation, and delivering exceptional service. We are seeking a detail-oriented Accounting AP & AR Specialist to support accounting operations across multiple business units.

Position Summary

Ideal for recent graduates or early-career accounting professionals. This role is responsible for high-volume accounts payable processing, cash receipts management, and general accounting support. The ideal candidate is organized, analytical, and comfortable working in a fast-paced, multi-entity environment.

Key Responsibilities

• Process high-volume AP invoices for retail and multi-family properties.
• Review invoices for accuracy, proper coding, and approval routing.
• Match invoices to contracts, POs, service agreements, and work orders.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly and ad-hoc payment runs (checks, ACH, wires).
• Record and reconcile incoming cash receipts, including tenant rent and miscellaneous income.
• Post rent receipts, late fees, and CAM recoveries.
• Investigate unapplied cash and deposit variances.
• Support daily, weekly, and monthly cash reconciliations.
• Prepare and post journal entries (accruals, prepaid expenses, allocations).
• Perform balance sheet reconciliations (cash, AP, AR, deposits, prepaids).
• Assist with month-end close for retail and multi-family entities.
• Support intercompany allocations and shared cost distributions.
• Maintain accurate property-level financial records.
• Support GAAP compliance and internal accounting policies.
• Organize documentation for invoices, reconciliations, and journal entries.
• Assist with audit requests and lender/ownership reporting.
• Communicate with property managers, operations, maintenance teams, and vendors.
• Assist with tenant AR communications.
• Support onboarding of new properties (vendor setup, account mapping).
• Identify process inefficiencies and recommend improvements.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 02 years of experience in accounting, AP, AR, or relevant internship experience.
• Strong understanding of accounting principles.
• Proficiency in Excel (formulas, pivot tables, data analysis).
• Strong communication and organizational skills.
• Experience with Yardi Voyager 7S, RealPage, or Oracle NetSuite is a plus, but not required.
• Training will be provided for month-end close procedures and property accounting processes.

NDM Hospitality is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.