Administrative Assistant, Lower School - Primary Building

Job Description

Job Description

Administrative AssistantLower School, Primary Building (K-2nd grade)Immediate Opening Job Summary: Pembroke Hill is seeking a lower school Administrative Assistant for the Primary Building (K-2nd grade) on the Wornall campus, directly across from Loose Park. The Lower School Administrative Assistant serves the Lower School Division (K-5) and is the primary liaison for K-2 students, families and teachers and supports the various administrative and other miscellaneous needs for the Lower School. This is a 10 month school year position with school year breaks and year round benefits.

Key Responsibilities:

• Proactively perform administrative support functions requiring judgment, decision making, and problem solving.
• Maintain a safe, secure, positive and welcoming office environment for students and adults.
• Assist and support the Lower School (grades K-2) students and faculty.
• Assist and support the LS Division Head and Assistant Division Head. 
• Interact positively and professionally with faculty, parents, students and other PHS community members.
• Secure substitutes (internal or external) for class/office coverage in the case of absences using the Substitute management system.
• Answer and assist incoming telephone callers to the division.
• Confidentially maintain records for division students and staff.
• Listen and respond to sensitive situations with students, parents and staff.
• Distribute/ handle mail and packages.
• Coordinate with Auxiliary Programs extended day after school program.
• Other duties as assigned.

Requirements and Qualifications:

• HS Diploma or equivalent
• Min. 2-5 years experience as an administrative assistant
• Demonstrated and proven knowledge of MS Office software and Google Suite
• Proven and effective organizational, communication and follow up skills
• Ability to interact and engage with students, grades K-2 (age 6-8 yrs old)

Schedule: This is a 10 month position that begins August 1, and ends after the 2nd week in June. Work hours are Monday through Friday, 7:30 AM – 4:00 PM, with a half-hour lunch break.

Compensation: Compensation is competitive and based on experience and education. This is a 10-month position, paid per hour on a non-exempt basis; compensation is earned during the school year but paid out over a 12-month payroll schedule with benefit eligibility over 12 months while actively employed. Transcripts and verification of previous employment will be required. Benefits include health, dental, retirement match (up to 8%), professional development opportunities, PHS tuition remission, free lunch, and more!

About Pembroke Hill School:

Pembroke Hill School is an independent school in Kansas City, Missouri that seeks to fulfill our mission by recognizing that diversity, belonging, equity, and inclusion are integral elements of school and community life. Our mission-inspired goal is together, cultivating each to be a global thinker and valuable member of the PHS community poised to acquire the academic and life skills that make a significant difference for all. 

We have newer and updated facilities, excellent resources, and a competitive and comprehensive compensation and benefits package. 

Physical Demands for position: 

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and stand for extended periods. 

• Ability to enter data into a computer, to see and read a computer screen and printed material with or without vision aids

• Ability to hear and understand speech at normal classroom levels, outdoors, and on the telephone

• Ability to speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone

• Physical ability to lift, carry and/or hold up to 25 pounds to shoulder height and 50 pounds to waist height

• Ability to occasionally balance, reach, bend, squat, stoop, or kneel

• Specific vision abilities required include close vision, distance vision, ability to adjust focus 

• Ability to climb stairs, walk, and occasionally run, if required 

Pembroke Hill School participates in E- Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. at the time of hire.