Legal EA / Administrative Coordinator (Global Law Firm)
$100kkay search group
Job Description
Job Description
Position: Executive Legal Assistant / Operations Coordinator (International Law Practice)
Location: Miami, FL (Hybrid Schedule)
Organization: Prestigious International AM 100 Law Firm
Compensation: Competitive base salary up to $100,000 + annual bonus, comprehensive medical benefits, 401(k), PTO, and additional firm-sponsored perks
Overview – Executive Legal Assistant / Operations Coordinator
An internationally respected law firm is actively seeking a sophisticated and resourceful Executive Legal Assistant / Operations Coordinator to support senior attorneys and executive leadership within its Miami office. This pivotal role functions as a strategic administrative partner, handling high-level coordination across travel logistics, document management, client engagement support, and operational initiatives.
The ideal candidate thrives in a fast-paced professional services environment and brings exceptional organizational abilities, sound judgment, and a polished communication style. The position works closely with attorneys, business services teams, and global offices to maintain seamless workflows and deliver first-class internal and external support.
Key Responsibilities – Executive Legal Assistant / Operations Coordinator
- Deliver comprehensive executive and administrative support to attorneys and leadership teams in a deadline-driven legal environment
- Coordinate complex calendars, scheduling priorities, client meetings, and virtual conferences across multiple time zones
- Prepare, edit, and organize presentation materials, reports, meeting agendas, and legal documentation
- Maintain accurate attorney time entry records and oversee expense reimbursement submissions
- Assist with drafting engagement documentation, client intake materials, and matter-opening paperwork
- Facilitate conflicts check coordination and support compliance-related onboarding procedures
- Arrange domestic and international travel logistics, including visa applications, immigration-related documentation, and passport processing
- Liaise with departments firmwide to ensure quality assurance, workflow accuracy, and timely execution of assignments
- Work collaboratively with U.S. and international offices on operational and cross-functional projects
- Participate in administrative initiatives, workflow enhancements, and special assignments as requested
- Provide support for business development activities, including tracking client outreach efforts and partnering with Marketing & BD teams
Qualifications – Executive Legal Assistant / Operations Coordinator
- Bachelor’s degree strongly preferred
- Minimum of 3 years of executive assistant or legal administrative experience within a law firm or professional services setting
- Exposure to immigration paperwork, visa coordination, or global travel documentation is highly desirable
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Excellent verbal and written communication skills with strong attention to detail
- Ability to exercise discretion, professionalism, and confidentiality in handling sensitive information
- Proven ability to manage competing priorities and perform effectively in a collaborative team environment
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Vacancy posted 24 days ago
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