Event Planning & Experiences Manager

Job Description

Job Description

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.   

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.  

The Event Planning & Experiences Manager leads the strategy, planning, and execution of complex internal and external events that bring Medica's brand, culture, and mission to life. Serving as an enterprise event resource, this role partners across functions and with senior leaders to translate business objectives into thoughtful, engaging experiences for employees, customers, partners, and community stakeholders. The role also establishes consistent event practices and provides functional leadership without direct supervisory responsibility. Performs other duties as assigned. 

Key Accountabilities 

Event Strategy & Execution

• Leads the strategy, planning, and execution of complex and high-visibility internal and external events, including employee experiences, leadership meetings, community events, stakeholder gatherings, conferences, and receptions
• Develops comprehensive plans covering objectives, audiences, concepts, timelines, budgets, venues, vendors, production, programming, registration, accessibility, technology, logistics, contingency planning, and on-site execution
• Manages multiple events and priorities while maintaining quality and attention to detail

Brand, Executive & Stakeholder Experiences

• Translates Medica's mission, values, and enterprise narrative into distinctive event experiences
• Partners with Communications and Marketing on messaging, visual identity, presentations, invitations, signage, storytelling, digital experiences, and follow-up
• Advises senior leaders on event objectives, programming, run-of-show plans, and high-visibility execution, providing calm and confident counsel in fast-moving situations

Enterprise Partnership, Operations & Improvement

• As a trusted enterprise event partner, bringing together Communications, Marketing, Human Resources, Sales, Public Affairs, community partners, and business leaders to coordinate audiences, channels, and stakeholder needs
• Negotiates with and manages venues and vendors; develops and manages event budgets; and maintains a reliable network of event resources
• Establishes repeatable standards, tools, and processes; defines measures of success; gathers feedback; and tracks enterprise event activity to improve coordination, consistency, efficiency, and impact
• Incorporates community engagement, volunteerism, nonprofit partnerships, and corporate social responsibility opportunities when aligned to event objectives

Functional Leadership

• Provides enterprise event expertise and work direction to support effective, consistent, and compliant execution without direct supervisory responsibility
• Provides guidance and clarification on event priorities, expectations, and standards
• Applies subject-matter expertise to support decisions, resolve issues, and anticipate risks
• Coordinates work and communication across partners to manage dependencies and timelines
• Reviews event plans and outputs for quality, consistency, accessibility, and alignment with established practices
• Communicates status, risks, outcomes, and insights to leaders and partners to support informed decisions and continuous improvement

Required Qualifications

• Bachelor's degree in Communications, Marketing, Public Relations, Event Management, Business Administration, or a related field; or an equivalent combination of education and professional background
• 7+ years of progressively responsible corporate event planning including experience planning, coordinating, executing and conducting post-event evaluations for events such as meetings and conferences, stakeholder and community events, marketing and brand events, customer and business development events, employee and culture events and executive and leadership events
• Proven ability to lead complex, high-visibility events from strategy through execution, including budget management, vendor negotiations, logistics, and risk mitigation
• Demonstrated success partnering with senior leaders and cross-functional teams to align event outcomes with business objectives and organizational priorities
• Strong project management, communication, and consulting skills, with the ability to influence decisions, manage competing priorities, and drive results without direct authority
• Up to 25% travel is expected in this role

Preferred Qualifications

• 10+ years supporting corporate, healthcare, customer, employee, executive, community, or stakeholder events in a complex organizational environment
• Demonstrated ability to translate organizational brand, mission, and strategic goals into engaging event and experience strategies
• Success establishing event standards, governance, tools, processes, and measurement practices that improve consistency, efficiency, and impact across an enterprise
• Knowledge of event technology platforms, attendee engagement tools, virtual and hybrid event solutions, and event performance reporting
• Professional certification such as Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), Project Management Professional (PMP), or similar credential

This position is an Office role, which requires an employee to work onsite, on average, 3 days per week. We are open to candidates located near one of the following office locations: Minnetonka, MN or Madison, WI.  

The full salary grade for this position is $78,700 - $134,900. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $78,700 - $118,020.  Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data.  In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.  

The compensation and benefits information is provided as of the date of this posting. Medica’s compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.  

Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States. 

We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.