Construction Administrator

Receive, log, and organize all incoming subcontractor and supplier bills by project Assist Project Managers with coding bills to the correct cost codes and projects Route bills to the appropriate PM for review and approval; track and chase outstanding approvals Maintain the AP log - nothing should sit without action for more than one week Coordinate with the bookkeeper on payment runs, lien waiver collection, and aging review Document & Contract Management Maintain permit files, insurance certificates, and subcontractor contracts for all active projects Track submittal logs and ensure reviewed submittals are returned to subs on time Manage lien waiver tracking - conditional and unconditional - for every draw package Keep project folders organized in OneDrive per PDB filing standards Assist with onboarding new subcontractors: W-9 collection, insurance verification, contract execution Selections & PAQSYS Support Assist with selections booklet preparation ahead of client meetings Track client selection deadlines across all active projects; flag overdue items to the PM Support Grinner on bid package assembly and subcontractor contact management Scheduling & Communication Support Schedule pre-construction, OAC, and closeout meetings at PM direction Draft and send weekly client update communications when directed by the PM Assist with subcontractor scheduling logistics and follow-up Prepare meeting agendas and distribute meeting notes General Office Support proposal preparation - formatting, printing, and binding Order project-specific office supplies, job site signage, and printed materials Manage incoming mail, deliveries, and vendor correspondence Assist with special projects and administrative tasks as directed by the GM #J-18808-Ljbffr Abacus Solutions Group