Hospitality Services Coordinator

Hospitality Services Coordinator (Part-Time, 30 Hours/Week) The Hospitality Services Coordinator plays a hands-on role in supporting the firm's hospitality, catering, and event operations, helping to create a professional, welcoming, and client-focused environment for employees, clients, and visitors. This position serves as a key on-site resource for meeting and event support, including conference room preparation, catering coordination, food and beverage service, event setup and breakdown, inventory management, and hospitality-related administrative tasks. Key Responsibilities Provide hands-on support for all hospitality and catering functions, ensuring a welcoming and professional experience for clients, guests, and staff. Coordinate and execute conference room setups, catering deliveries, food and beverage service, and post-event cleanup. Serve as the primary on-site resource for meeting and event support, troubleshooting last-minute hospitality needs and ensuring seamless execution. Place catering, food, beverage, and hospitality supply orders in accordance with firm needs and established processes. Serve as back-up to Receptionist, regularly. Adaptable to cross-training. Receive, organize, stock, and maintain inventory of hospitality supplies, snacks, beverages, and kitchen areas. Assist with the setup, breakdown, and support of firm events, training sessions, receptions, meetings, and special functions. Ensure conference rooms, kitchens, hospitality areas, and event spaces are clean, organized, fully stocked, and presentation-ready at all times. Coordinate vendor deliveries and maintain positive working relationships with catering and hospitality service providers. Process catering invoices, track expenses, organize billing documentation, and submit information for payment in a timely and accurate manner. Maintain hospitality calendars, catering schedules, and event support requests to ensure appropriate coverage and preparation. Follow established hospitality procedures, checklists, and service standards to promote consistency across all firm locations. Respond promptly and professionally to hospitality requests from attorneys, staff, clients, and visitors. Collaborate closely with the hospitality team, administrative staff, facilities, and practice groups to support firmwide meetings, events, and special initiatives. Qualifications Experience in professional services or a law firm environment Positive, team-oriented attitude with a strong commitment to customer service Excellent organizational, communication, and multitasking skills with strong attention to detail Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams Ability to manage multiple priorities, work independently, and adapt to changing business needs Experience with invoice processing, billing, and administrative coordination preferred Work Schedule Part-time, 30 hours per week, 9:00 a.m. 3:00 p.m., Monday through Friday. Schedule may shift based on firm needs and may include occasional overtime. Travel between two Wilmington offices is required. Why Join Us? If you thrive in a collaborative environment and bring initiative, professionalism, responsiveness, and adaptability to your work, you may be an excellent fit for our team. Morris James offers a supportive culture, a positive work environment, and a comprehensive benefits package, including competitive compensation, medical/dental/vision coverage, 401(k) with profit sharing, life insurance, paid time off, firm-paid holidays, a wellness program, and more. Morris James LLP is an equal opportunity employer. #J-18808-Ljbffr Morris James LLP