Administrative Assistant

Administrative Assistant II San Diego, CA Onsite Responsibility Provide administrative and clerical support to department leadership and team members to ensure efficient daily operations. Manage calendars, schedule meetings, coordinate conference calls, and arrange travel logistics as required. Prepare, edit, and maintain correspondence, reports, presentations, spreadsheets, and other business documents using Microsoft Office Suite. Receive, screen, and direct incoming phone calls, emails, and visitors in a professional manner. Maintain organized filing systems, records, and confidential documents in accordance with company policies. Coordinate meetings, training sessions, and special events, including preparing materials and meeting minutes. Monitor and maintain office supplies, process purchase requests, and support general office administration activities. Assist with financial recordkeeping, expense reports, invoice tracking, and departmental documentation. Sort, distribute, and manage incoming and outgoing mail and correspondence. Support special projects and cross-functional initiatives while ensuring timely completion of assigned tasks. Demonstrate strong organizational, communication, multitasking, and problem-solving skills in a fast-paced environment. Collaborate with internal teams and stakeholders to support operational and administrative objectives. Requirements: 2-5 years of administrative support experience. Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint . Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and maintain confidentiality. Experience coordinating meetings, schedules, and office operations preferred.