Bookkeeper

Job TitleReports to: PrincipalSupervises: NoneTerm of Employment: 12 monthsSalary: Office Support III-58 0-499 ADMOffice Support IV-59 500-999 ADM OR K-8 Schools, or combined Receptionist/Data Manager/Bookkeeper for Connect Academy or Community Learning Center at PinckneyOffice Support V-61 1000-1799 ADMOffice Support VI-63 1800+ADMFLSA Exempt/Non-Exempt: Non-ExemptQualificationsAssociate degree preferredGraduation from high school and some coursework in bookkeeping, with experience in data entry and bookkeeping orAny equivalent combination of training and experience which provides the required knowledge, skills and abilitiesEssential Job FunctionsAssures that all school funds are properly received and disbursed while maintaining accurate recordsPrepares and maintains monthly payrolls for all school employeesMaintains a daily attendance record for all employeesSecures and assigns substitutes and maintains proper records for payrollVerifies leave balances annuallyMaintains financial records and accepts responsibility for state, local, federal and other allotmentsEnsures expenditures do not exceed the school allotmentsGenerates requisitions and purchases orders; maintains inventory of suppliesVerifies invoices against purchase ordersAssists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as requiredAnswers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and studentsGreets visitors, parents, volunteers, etc. and directs them to their intended destinationsCompletes forms, permits, reports, notices, or form letters with designated or routine information as neededAssists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports and other materialsDistributes intra-office and general delivery mailServes as a liaison between employees and payroll specialists to help answer payroll related questionsPerforms other such tasks as assigned by the supervisorPhysical and Cognitive RequirementsThe major physical and cognitive requirements listed below are applicable to this job classification within Moore County Schools.Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.Must be able to:prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the jobunderstand and conform to all rules of punctuation, grammar, diction and stylespeak to individuals or groups of people with poise, voice control and confidencerespond adequately to inquiries or complaintswrite using standard convention in all languages required by the jobapply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusionsapply common sense understanding to carry out instructions furnished in written, oral or diagrammatic formcommunicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)use/interpret job related terminology, mathematical formulas and functions effectively and efficientlydeal with people beyond giving and receiving instructionsperform under stress, deal with persons acting under stress and adapt when confronted with emergency situationsbe sensitive to cultural differences among individuals and groups of personsoperate a motor vehicleoperate/use a variety of automated office machines and other office equipmentoperate/use a variety of printing/graphic arts machinesoperate/use a variety of audiovisual/electronic machines and devicesoperate/use a variety of communication machines/equipment/devicesoperate/use a variety of job specific machines/equipment