Events Coordinator

Role Description

We are seeking passionate, driven, and highly motivated Events Coordinator to help us execute our enterprise conference & event schedule and continue our rapid growth across the U.S. As an Events Coordinator, you will be responsible for supporting the operations of our events marketing plan by:

• Initiating communications with conference vendors, asset suppliers, and organizing logistics.
• Collaborating closely with the Events Marketing Manager, Partnerships Managers, and Enterprise Sales Manager to understand their field sales needs.
• Providing support to meet lead acquisition requirements at trade shows and conferences.

This is a part-time/contract role with a required commitment of up to 10 hours/week. Hourly pay between $35 - $45/hr depending on experience.

This is a remote-based position in the Eastern or Central timezone but preference will be given to candidates local to New York City or Chicago.

Duties include:

• Communicating with conference vendors to obtain the sponsorship prospectus.
• Updating the Event Marketing Plan document.
• Creating the Slack channel for each conference.
• Registering IW sales reps in the show dashboard.
• Sending calendar invites to the reps.
• Creating the Show Info Document (from the calendar invite).
• Ordering material handling, labor, electrical with the conference vendor (decorator).
• Shipping banners & swag from Kotis.
• Helping the conference reps complete outbound paperwork & tracking back to Kotis at show close.
• Creating the leads spreadsheet via Claude & Clay (not uploading to SFDC).
• Reordering Swag (when Kotis inventory is low).

Qualifications

• Strong organizational skills.
• Ability to communicate effectively with various stakeholders.
• Experience in event coordination or related fields.

Requirements

• Commitment of up to 10 hours/week.
• Remote-based position in the Eastern or Central timezone.
• Preference for candidates local to New York City or Chicago.

Benefits

• Hourly pay between $35 - $45/hr depending on experience.

Company Description

Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada.

• Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press.
• Forbes included us on their Next Billion Dollar Startups list.
• RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025.
• Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row.

Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work.