Assistant Property Coordinator

Atrium is seeking on behalf of our client an Assistant Property Coordinator based in Jersey City, NJ .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Assistant Property Coordinator

Location: Jersey City, NJ

Employment Type: Full-time

Compensation: $60-75K

Position Overview

The Assistant Property Coordinator will support the daily operations of commercial properties, ensuring efficient building management and exceptional tenant service. This role involves coordinating maintenance, assisting with lease administration, and supporting financial processes. The position requires strong organizational skills and the ability to collaborate with property managers, tenants, and vendors. Must be legally authorized to work in the United States.

Responsibilities

• Assist in the daily management of commercial properties, ensuring smooth building operations and tenant satisfaction.
• Serve as a point of contact for tenant requests, coordinating maintenance, service calls, and follow-ups.
• Support lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms.
• Prepare and process invoices, purchase orders, and assist with accounts payable/receivable functions.
• Coordinate with vendors and contractors to ensure timely maintenance, repairs, and capital improvement projects.
• Conduct regular property inspections to ensure safety, cleanliness, and adherence to standards.
• Assist in budget preparation, expense tracking, and monthly financial reporting.
• Support rent collection efforts and follow up on delinquencies as needed.
• Maintain accurate property records, files, and reports within property management systems.
• Help coordinate tenant events, communications, and retention initiatives.

Required Experience/Skills

• 1–3 years of experience in commercial property management or related real estate field.
• Familiarity with lease terms, CAM reconciliations, and commercial property operations.
• Experience with property management software (e.g., Yardi, MRI, or similar).
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Preferred Experience/Skills

• Experience supporting office, retail, or industrial portfolios.
• Basic understanding of budgeting and financial reporting.
• Vendor management and contract coordination experience.

Education Requirements

• Bachelor’s degree is required.
• Bachelor’s degree in Business, Real Estate, or a related field is preferred.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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Job Wrapping ID : #LI-AJ3