Project Administrator

Project Administrator (Confidential – Engineering & Architecture Firm) Location: Eastern North Carolina (Greenville/Raleigh area) Employment Type: Full-Time About the Opportunity A well-established, multidisciplinary engineering and architecture firm with a strong presence in North Carolina is seeking a Project Administrator to support its growing team. This organization has a long-standing reputation for delivering high‑quality design and technical solutions across a variety of projects and is known for its collaborative, team‑oriented culture. This is an excellent opportunity for an experienced administrative professional who thrives in a fast‑paced environment and enjoys supporting project teams through the full lifecycle of design and construction. Position Overview The Project Administrator plays a critical role in supporting project managers and technical staff by ensuring project documentation is accurate, organized, and delivered on time. This position also contributes to the smooth day‑to‑day operations of the office and serves as a key liaison across internal teams and external partners. Key Responsibilities Project & Construction Administration Support Coordinate and assemble project specifications and documentation packages Track project timelines and proactively support deadlines Prepare and manage industry‑standard contracts and supporting documentation Process submittals, including logging, assigning reviewers, and returning responses Manage Requests for Information (RFIs), ensuring timely tracking and resolution Maintain organized and accurate project records and files Generate weekly status reports on outstanding project items Track and update change‑related documentation and logs Administrative Support Provide general administrative assistance to project teams Support day‑to‑day office operations and special projects Handle occasional office‑related tasks such as shipping, deliveries, and supply coordination Qualifications 5+ years of experience in administrative, project coordination, or AEC (architecture, engineering, construction) support roles Strong organizational skills with exceptional attention to detail Proficiency in Microsoft Office and PDF editing tools (e.g., Adobe, Bluebeam) Experience with project/accounting systems (e.g., Deltek Vision or Vantagepoint) is a plus Ability to manage multiple priorities in a deadline‑driven environment Strong communication skills and a collaborative, team‑oriented mindset Why This Role? Join a stable, growing organization with a strong industry reputation Collaborative and supportive team environment Opportunity to work on a variety of impactful projects Competitive compensation and benefits package Confidentiality Notice This search is being conducted on a confidential basis. Additional details about the organization will be shared with qualified candidates during the interview process. #J-18808-Ljbffr