Executive Assistant

Do you want to work in a place with a strong “why,” with core values that aren’t just platitudes? Do you want to work in a company where you are not lost in the mix, but a valued contributor? Do you have passion and creativity that you want to share? At Glavé & Holmes Architecture, we know that employees are our greatest investment, which is why we have created a special place to work. YOU:

• Love to help others.
• Roll up your sleeves and tackle projects with eagerness.
• Are proactive and want to make things better.

WE:

• Aren't afraid to make mistakes and learn from them.
• Care more about values and work ethic than your experience.
• Believe great architecture can elevate the human spirit.

________________________________________________________________________________ Position Overview The Executive Assistant plays a central role in supporting the firm’s leadership and ensuring the smooth day-to-day operation of the office. The ideal candidate is highly organized, proactive, detail-driven, and comfortable working in a fast-paced, creative environment where priorities shift and collaboration is essential. ________________________________________________________________________________ Key Responsibilities Executive Support

• Manage calendars, schedule meetings, and coordinate travel for firm principals and senior leadership.
• Assist with correspondence, presentations, reports, and meeting materials.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with expense report creation and credit card receipt management.
• Assist with preparing meeting minutes.
• Assist with preparing AIA Contract documents, working with the Project Managers.

Office & Team Support

• Help maintain an organized, efficient office environment.
• Support onboarding of new staff.
• Assist with the coordination of internal meetings or events.
• Assist with maintaining digital and physical filing systems, including project archives.
• Track office supply inventories and oversee purchasing of office materials.
• Contribute to improving internal processes and workflows.

________________________________________________________________________________ Qualifications - 3–5 years of experience in an administrative, project coordination, or executive support role; experience in the architecture, engineering, construction, or design field is a strong plus.

• Strong organizational and time-management skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite;

familiarity with Adobe Creative Suite, Deltek Ajera, and AIA is beneficial.

• Ability to work independently, anticipate needs, and solve problems proactively.
• Professional demeanor, strong interpersonal skills, and a collaborative mindset.

________________________________________________________________________________ Preferred Attributes

• Interest in architecture, design, or the built environment.
• Comfort working with creative teams and adapting to evolving project needs.
• A sense of initiative and ownership over tasks and processes.
• Ability to maintain calm and clarity under pressure.

________________________________________________________________________________ Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the firm.
• Collaborative, design-focused work environment.
• Exposure to a wide range of people and opportunities. Glavé & Holmes Architecture