Receptionist Administrative Assistant

Job Description

Job Description

Job description:

Job Summary

We are looking for a Receptionist/Administrative Assistant to provide support to our Administrative and Accounting Personnel. This person will screen phone calls, greet office visitors, respond to emails, process and file paperwork, assist with payroll and complete various other tasks as needed. This person has administrative experience. This position requires good communication, organizational, and time management skills.

Full-Time Hours: M-F 8:00am - 4:00pm

Duties and Responsibilities

• Answer Phones and Emails from Customers and Vendors
• Greet Office Visitors
• Filing
• Mail/Email Customer Invoices
• Invoice Data Entry
• Maintain files of Vendor Invoices and Customer Work Orders & Invoices
• Prepare, Code & Process Vendor Invoices
• Reconcile Vendor Statements
• Process & Enter Credit Card Payments
• Manage inventory of Office Supplies
• Other Various Tasks as needed
• Keep track of Company Credit Card Receipts

Requirements and Qualifications

• Administrative Office Experience
• Minimum Entry Level Experience in Accounting
• Microsoft Office (Outlook, Excel, Word)
• Good Organizational, Communication & Time Management Skills
• Construction Industry Experience a Plus
• SAGE 100 Contractor System Experience a Plus
• Ability to work in a Team Environment

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person