Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a dependable Human Resources Assistant to support daily administrative operations for the HR team. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of clerical and employee-related documentation in an on-site setting. The person in this role will help keep records accurate, respond to routine inquiries, and assist with essential HR paperwork that supports the employee lifecycle.

Responsibilities:
• Maintain accurate employee and department records by entering information into HR systems and spreadsheets with strong attention to detail.
• Organize, scan, and file personnel documents so records remain current, accessible, and compliant with department standards.
• Answer incoming calls and direct HR-related questions to the appropriate team members while providing front-line support with careful attention to detail.
• Prepare and complete routine employment documents, including separation paperwork, unemployment-related forms, and employment verification requests.
• Assist with onboarding and general HR administrative activities to support employees and internal stakeholders.
• Support pre-employment screening procedures and related documentation as part of employee record processes.
• Use Microsoft Office tools and, when applicable, HRIS platforms to update and manage information efficiently.• Prior experience in administrative support or human resources assistance, with the ability to manage clerical tasks accurately and efficiently.
• Proficiency in Microsoft Word and Excel, along with overall confidence using computers and digital systems.
• Ability to undergo required screening and maintain eligibility to work in the United States.
• Must meet the minimum age requirement for employment.
• Strong organizational skills and attention to detail when handling confidential forms and employee records.
• Strong communication skills, including the ability to manage phone inquiries in a courteous and timely manner.
• Bilingual Spanish skills are preferred.
• Experience using HRIS platforms such as Workday or UKG is a plus.