Project Administrator

Job Description

Job Description

PDS 8 / Power Delivery Substation

This position is not eligible for recruiting or sourcing by outside parties.

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Mesa is hiring a Project Administrator to keep our power delivery engineering office running smoothly and to support our project managers, engineers, and clients behind the scenes. You’ll handle document control for engineering deliverables, coordinate project logistics, keep the local office well-supplied, and be the on-the-ground organizer for periodic team events. It’s a hands-on, multi-threaded role with broad exposure to how a substation engineering practice operates day to day.

What We're Looking For

• Proven experience in office administration, ideally in an engineering, architectural, or technical professional services environment.
• Exceptional organizational skills with a sharp eye for detail.
• Strong written and verbal communication – comfortable interfacing with engineers, project managers, and clients.
• Comfortable juggling parallel priorities – documentation, supplies, project coordination, events – without dropping threads.
• Proficient with Microsoft Office (Word, Excel, Outlook); exposure to document management systems for engineering deliverables is a plus.
• Located in the Knoxville or Chattanooga area, with availability to work three days per week (Tuesday–Thursday) in the local office to align with the engineering and management team’s hybrid schedule.

What You'll Learn

• How a power delivery substation engineering practice runs day to day – and how the Project Support Office keeps it running.
• Engineering document control practices for utility design deliverables – version control, transmittals, and client submittals.
• Project management workflows alongside our PMs – meeting cadence, action item tracking, and status reporting.
• Vendor and corporate-facility coordination – how a multi-office engineering firm handles the operational side.

What You'll Do

• Keep the engineering and design office well-stocked and organized – manage inventory and order supplies, working closely with our corporate facility and IT teams to keep essentials moving.
• Support project managers with task coordination, scheduling, and meeting logistics – sit in on project meetings, capture action items, and keep minutes current.
• Manage and organize project documentation with care – version control, timely distribution of drawings and design data, and engineering submittals to clients.
• Partner with our senior document controller to improve how we manage engineering deliverables, surfacing opportunities to make the system faster and more accurate.
• Help PMs and team leads prepare client presentations and periodic reporting – plot full-size drawings and ship FedEx packages to clients as needed.
• Be the local point of contact for periodic social events – most are corporate-initiated, but they need a hands-on organizer here to make them happen.
• Spot cost-saving opportunities for the office and bring them forward.

What You'll Earn

• Paid Time Off
• Holiday Pay – 10 Days Annually
• Group Medical/Dental Insurance
• Life Insurance (Company Paid)
• Disability Insurance (Company Paid)
• 401(K) Retirement Savings plan
• 401(K) Matching Contribution
• Section 125/Cafeteria Plan
• Long Term Care Insurance
• Tuition Reimbursement
• Fitness Center Reimbursement
• Annual Performance Bonus
• 9/80 Work Schedule Option
• HSA and FSA Options

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.