Front Desk Administrator
BEI Construction Inc
BEI Construction is seeking a full-time Front Desk Administrator. This position will be based out of our office in Alameda, CA and will report to our Administrative Manager. The work hours for this position are 8 am - 5 pm PST.
Responsibilities & Duties:- Answer phones and greet visitors
- Schedule appointments and maintain calendars
- Schedule and coordinate staff and other meetings
- Send, receive, collate, and distribute mail and packages
- Order office supplies and ensure sufficient supply inventory
- Order lunches and other meals and work closely with caterers
- Work with facilities on workspace requests
- Contact customers and vendors and work as the vendor liaison
- Schedule pickup and deliveries
- Responsible for plotter print projects
- Responsible for travel administration and hotel rate negotiation
- Maintain filing systems, both electronic and physical
- Coordinate logistics for company events
- Effective and successful response to problem situations and prioritize issues
- Responsible for over the phone payment approval tracking and processing
- Prepare communications, such as emails, reports, and other correspondence
- Water plants
- Prepares documents in Word, Excel, and PowerPoint
- Performs other duties as assigned
- 2 + years of experience
- Ability to multi-task
- Proficient in Microsoft Office Suite
- Strong organization, planning, and prioritization skills
- Strong attention to detail
- Excellent verbal and written communication skills
Vacancy posted 1 day ago
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