Payroll Specialist

Job Description

Job Description

ABOUT BROUGHTON CONSTRUCTION

Broughton Construction LLC, founded in 1999, is a self-performing commercial concrete contractor focused on delivering high-quality work through disciplined execution, strong leadership, and accurate project controls. We utilize state-of-the-art equipment and employ a professional team whose commitment to safety, quality and speed of service is second to none.

Broughton Construction specializes in:

• Data Centers

• Tilt-Up Construction

• Industrial Facilities

• Manufacturing Projects

• Large Slab-on-Grade Construction

• Structural Concrete

POSITION SUMMARY

The Payroll Specialist will own Broughton's payroll cycle from field timesheets through funding, along with multi-state payroll tax registration and compliance reporting. the role also provides administrative support to Accounting and Human Resources on work adjacent to payroll.

RESPONSIBILITIES

Payroll Processing

• Collect and audit field timesheets against weekly cutoff calendar; resolve missing or incomplete time before close.
• Enter hourly craft and salaried time; apply regular, overtime, and double-time correctly under the rules of governing state.
• Enter per diem, ride time, and drive time; verify eligibility by job and employee.
• Run the full cycle - pre-payroll audit, registers, direct deposit, live checks, and pay cards.
• Balance each run before release; finalize payroll and assemble the records file.
• Process 401(k) deferrals and loan payments; transmit and confirm funding within required timing.
• Issue off-cycle checks and corrections within one business day of approval.
• Assist with subcontractor and leased labor payroll - verify submitted hours, rates, and classifications against field records, route for approval, and process for payment.

Multi-State Payroll Tax

• Register and maintain state withholding, SUI/SUTA, and workers compensation accounts in every state where Broughton works.
• maintain the master state matrix o account numbers, rates, and filing frequencies.
• Complete city, county, and local withholding registrations before the first payroll runs against a new job.
• Apply correct work-state versus resident-state withholding, including reciprocity rules.
• Identify and apply state-specific wage and hour rules that differ from federal.
• Handle IRS and state agency correspondence, including 147C letters, notices, and assessments.
• Process Temporary Work Assignment forms and support the outside tax advisor with data pulls.
• Review quarterly and annual filings; reconcile to payroll registers.

Certified Payroll, Prevailing Wages, and Project Labor Agreements

• Prepare and submit certified payroll reports - WH-347 and state, agency, or portal equivalents - and confirm acceptance.
• Apply correct wage determination, classifications, and fringe rates, including fringe paid in cash versus credit to benefit plans.
• Process payroll under project labor agreements, applying the wage rates, classifications, and benefit contributions specified by the agreement governing that project.
• Remit union dues, fringe benefit fund contributions, and required trust and local reports under applicable PLA or collective bargaining terms.
• Track apprentice ratios and registered apprenticeship documentation.
• Maintain statements of compliance and serve as the contact for GC compliance managers and agency inquiries.

Job Cost and System Integrity

• Verify hours are charged to the correct job, phase, and cost code before processing.
• Route coding errors to the responsible project manager or superintendent and confirm corrections.
• Maintain payroll data integrity in Deltek and ComputerEase, including employee, job, vendor, and account code setup.
• Reconcile payroll registers and labor burden to the general ledger each period.

Employee Records, Deductions, and Reporting

• Enter new hires; verify I-9, W-4, state withholding, and direct deposit before the first check.
• Process rate and classification changes, transfers, terminations, and final pay per state requirements.
• Administer garnishments, child support orders, levies, and tax liens.
• Process benefit and voluntary deductions; reconcile the carrier and vendor invoices.
• Produce union, workers' compensation, and OCIP, CCIP, and WRAP portal reporting.
• Supply wage data for unemployment claims, verifications, and audits.
• Manager year-end W-2 production, distribution, and corrections.

Field Documentation and Support

• Scan and archive daily reports; compile the dailies package supporting monthly invoice billing.
• Answer employee pay questions within one business day.
• Train field leadership on time entry, classification, and cutoff requirements.
• Document payroll procedures and keep them current.

Additional Administrative Support

• Support Accounting and Human Resources on work adjacent to payroll, including onboarding paperwork, employment verifications, and benefit administration.
• Take-on additional projects as needed. Responsibilities in this position will evolve as the company grows.

QUALIFICATIONS

Required

• High school diploma or equivalent; associate's degree in accounting or business preferred.
• Three (3) or more years full-cycle payroll processing experience.
• Certified payroll and prevailing wage experience, including WH-347 preparation and submission.
• Multi-state payroll experience, including registration in new jurisdictions and local tax setup.
• Proficiency in Excel.
• Demonstrated accuracy under a fixed weekly deadline and discretion with confidential information.

Preferred

• Construction payroll experience, ideally with a speciality or concrete contractor.
• Deltek and/or ComputerEase experience.
• Compliance portals such as LCPtracker, eMars, or Elation.
• Union payroll and fringe reporting under project labor agreements or collective bargaining agreements.
• FPC or CPP hedges or in progress.
• Conversational Spanish.

WORK ENVIRONMENT

Office based in Louisville with occasional job site visits requiring standard personal protective equipment. Extended hours expected during payroll processing, quarter close, and year end.

WHY JOIN BROUGHTON

• Competitive salary based on experience

• Health insurance

• 401(k) with company match

• Paid vacation and holidays

• Long-term career path within a growing company

• Advancement opportunities

Broughton Construction is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.