Administrative Assistant 2 (Temporary)

Administrative Assistant 2 (Administrative Assistant 2 (NE S SEIU 925 Non Supv))

The Center for Teaching and Learning (CTL) has an outstanding opportunity for a temporary Administrative Assistant 2 to join their team.

About this Opportunity

The UW Center for Teaching and Learning (CTL) is charged with developing and delivering programs and services that advance learning and promote teaching excellence at the UW. The CTL's work is deeply collaborative, engaging partners across the University, including UW Bothell, UW Tacoma, Undergraduate Academic Affairs, Academic Technologies, the Graduate School, UW Libraries, the Office of Institutional Assessment and Evaluation, the Faculty Senate, and academic units. A key partnership is the View email address on click.appcast.io Network, a tri-campus collaboration focused on coordinating and developing evidence-based instructional support across UW's three campuses. All CTL programs and services are driven by a commitment to enhancing student engagement and learning and supporting faculty members, post-docs, and graduate students and staff in instructional roles in the development of a teaching practice that is inclusive, learner-centered, and effective across modalities.

Reporting to Associate Director for CTL, the Administrative Assistant 2 is responsible for handling the administrative tasks of the CTL and View email address on click.appcast.io Network's considerable portfolio of instructional support programming and services. This program and service portfolio includes: three of UW's teaching awards; Five for Flourishing Initiative; Course Alignment Clinic; AI+Teaching course; Teaching Online 101; Evidence-Based Teaching Fellowship; Autumn teaching orientations for 300+ graduate Teaching Assistants and 75+ new faculty members; 10-15 unique workshops and guest speaker events annually; and consultations for instructors and departments.

UW CTL manages three of the UW Awards of Excellence focused on teaching: the UW Distinguished Teaching Awards for Teams, the UW Excellence in Teaching Awards, and the UW Distinguished Teaching Awards for Seattle faculty members. This position serves as the primary point of contact for award nominees, nominators, applicants, and those writing letters of support (~300 individuals). The position is also responsible for assessing the compliance of all application portfolios (~60 applications at 15-20-pages each) and supporting the work of review committees for each of the awards (~30 individuals) by creating and organizing review materials; communicating with reviewers; and scheduling meetings.

This position also supports the University's strategic efforts to strengthen its tri-campus network by expanding, simplifying, and improving processes that allow faculty and academic resources to move more easily across campuses. To that end, the position coordinates with the Executive Office and departmental administrators on payments for program participants; updates spreadsheets with program data; schedules View email address on click.appcast.io Network meetings; and creates and sends certificates for tri-campus programs. This position will work closely with the CTL director and associate director, CTL team members, and View email address on click.appcast.io Network partners to ensure all programming and services meet View email address on click.appcast.io's standards of excellence.

Candidates who demonstrate strong self-motivation and high performance may be eligible for fully remote work. Standard work schedule is Monday Friday, 8 am 5 pm.

The salary information provided below is for a full-time position and will be prorated for this part-time, 50% FTE opportunity.

Key Responsibilities

Administrative Support for View email address on click.appcast.io programs - 90%

Specific duties/responsibilities include:

• Schedule all program- and event-related meetings and manage Outlook invitations.
• Organize and vet nomination, application, and review materials for UW's Distinguished Teaching Awards (UW Seattle faculty members), UW Distinguished Teaching Award for Teams (tri-campus); and the Excellence in Teaching Awards (graduate students).
• Field inquiries from UW Distinguished and Excellence in Teaching Award nominees, nominators, and applicants.
• Create, test, and refine registration and application forms.
• Reserve meeting and event spaces.
• Create and send program certificates for Teaching Online 101 and AI+Teaching participants
• Handle food/beverage arrangements.
• Complete basic tasks in the Canvas learning management system.
• Work with the Executive Office Shared Services team and departmental administrators to facilitate payment processing for program participants and invited guests.

Other Duties as Assigned - 10%

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Requires High School/ GED AND two years of office or administrative support experience.

Preferred Qualifications

• Demonstrated record of successful collaboration
• Excellent written and oral communication skills
• Experience with scheduling tools and practices
• Experience working and collaborating in a hybrid work environment
• Experience working in higher education
• Experience with Google suite, Microsoft Office suite, and Slack
• Experience with event registration software, such as Trumba
• Experience with learning management systems, such as Canvas
• Experience communicating with faculty

Compensation, Benefits and Position Details

Pay Range Minimum:

$45,288.00 annual

Pay Range Maximum:

$57,480.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

50.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at View phone number on click.appcast.io or View email address on click.appcast.io.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.