Document Specialist

Job Description

Job Description

Documentation Specialist

Plymouth, MN | 100% Onsite

• $36-38/hour
• Monday–Friday - 8:00 AM–4:30 PM (Full-time - 40 hours per week)

We are seeking an Associate Specialist – Documentation to support a professional Quality/Facilities & EHS team in a regulated environment. This role is ideal for an organized, detail-oriented professional with experience managing documentation, processing revisions, coordinating approvals, and working with multiple departments.

Position Summary

• Review and process requests for new documents and revisions to existing documents
• Process, organize, and maintain documentation within a controlled document system
• Review high volumes of documentation for accuracy and completeness
• Process documents supporting contracts, purchases, and project activities
• Coordinate documentation approvals with various departments
• Secure and control access to documentation according to established procedures
• Support Facilities and EHS teams with document processing and administrative tasks
• Assist with vendor onboarding and vendor-related documentation
• Communicate with vendors and internal teams regarding documentation and process requirements
• Participate in cross-functional project teams
• Help identify solutions and contingency plans when documentation or process issues arise
• Provide general office and administrative support as needed
• Follow established quality, safety, and regulatory procedures

Qualifications

• Associate's degree or Bachelor's degree preferred
• 2+ years of relevant professional experience or experience working in a regulated environment
• Strong organizational and time-management skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Ability to work independently and collaboratively
• Strong problem-solving and critical-thinking skills
• Ability to prioritize multiple tasks and manage projects
• Proficiency with databases and standard computer software
• Basic Excel skills required
• Professional office experience preferred
• Ability to communicate effectively with internal departments and external vendors

Preferred Experience

• Document control or document management
• Quality systems or regulated environments
• Medical device or manufacturing environments
• Windchill or other PLM/document management systems
• Experience reviewing and approving high volumes of controlled documentation
• Experience working with cross-functional teams