Accounts Receivable Specialist

Job Description

Job Description

Accounts Receivable Specialist

Position Summary
The Accounts Receivable Specialist is responsible for managing daily accounts receivable activities, including invoicing, cash applications, collections, account reconciliations, and resolution of customer account discrepancies. The position will also assist with accounts payable functions, vendor invoices, payment processing, and other general accounting activities to support accurate and timely financial operations.
Key Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Process and apply customer payments, including ACH, wire transfers, checks, and electronic payments.
• Monitor outstanding accounts receivable balances and follow up on past-due accounts.
• Perform collection activities and communicate with customers regarding outstanding balances.
• Research and resolve billing discrepancies, short payments, unapplied cash, and other account issues.
• Perform customer account and general ledger reconciliations.
• Review, code, and process vendor invoices for payment.
• Assist with ACH, check, and other vendor payment processing.
• Reconcile vendor statements and research invoice or payment discrepancies.
• Maintain accurate customer and vendor account information.
• Assist with month-end close activities, including reconciliations and supporting schedules.
• Maintain accurate accounting records and supporting documentation.
• Assist with audit requests and provide documentation as needed.
• Work closely with internal departments to resolve billing, payment, and account issues.
• Perform additional accounting duties as assigned.

Qualifications

• 2+ years of accounts receivable, billing, collections, or related accounting experience.
• Hands-on experience with invoicing, cash applications, collections, and account reconciliations.
• Familiarity with accounts payable processes, including invoice processing and vendor payments.
• Proficiency in Microsoft Excel, including working with spreadsheets and financial data.
• Experience using accounting or ERP systems.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience handling both accounts receivable and accounts payable functions.
• Experience supporting month-end close and general ledger reconciliations.
• Experience with high-volume invoicing, cash applications, or payment processing.
• Intermediate Excel skills, including PivotTables and VLOOKUP/XLOOKUP.
• Experience in a corporate, private-sector, or nonprofit accounting environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™