Administrative Assistant/Faculty Asst (HR Title: Administrative Assistant II)

Job Title Administrative Assistant/Faculty Asst (HR Title: Administrative Assistant II) - ( DED00000475 ) Hourly Range $24.70 per hour About the Position This role is an on‑campus, in‑person position. Perform a wide variety of administrative tasks for several faculty members at the law school, including clerical support, publication support and editing work, travel planning, meeting set up logistics, scheduling, processing reimbursements, exam support, and other duties; perform various other administrative tasks related to Dedman Law events and academic programming. Essential Functions Provide clerical support including keyboarding, composing and editing letters and other documents, copying, scanning, creating and maintaining filing systems, responding to e‑mail, and disseminating information. Utilize multiple technical applications including word processing, electronic calendar, e‑mail, and internet as needed by members of the faculty. Perform administrative tasks related to events for the Legal Analysis, Writing and Research Program, Alumni Relations, Marketing and Communications, various academic programs, and other Dedman Law offices (e.g., making name tags, yard signs, helping with table check‑in, agenda, PowerPoints, etc.). Coordinate dissemination of and tracking of final exams, and provide information to students and faculty regarding final exams as directed. Edit faculty articles for submission to various publications and otherwise prepare them for submission; mail reprints to faculty’s list of colleagues. Arrange meetings and travel arrangements for conferences, seminars, symposiums and other events; coordinate travel reimbursement and other expense reimbursements. Assist SMU Law Review with anonymization of law review write‑on competition packets. Cover time out of the office for other administrative assistants and provide overflow support to other administrative assistants as needed. Other duties, as assigned. Qualifications Education and Experience High school diploma or equivalent is required. A minimum of one (1) year of office administration or support is required. Knowledge, Skills and Abilities Demonstrate ability to maintain paper and electronic files. High‑level competency with Microsoft Office Suite (Word, Excel, PowerPoint) is required. Strong interpersonal and verbal communication skills, with ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Strong proficiency in grammar and writing. Strong problem‑solving skills with the ability to identify and analyze problems and devise solutions. Strong organizational, planning and time‑management skills. Work independently, anticipate potential issues, while also working under the supervision of multiple faculty members as well as the Assistant Dean for Administration. Physical and Environmental Demands Sit for long periods of time Benefits SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU’s retirement eligibility criteria, during your retirement years after you leave SMU. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. #J-18808-Ljbffr