Wellness Coordinator

Wellness Coordinator / Clinic Administrative Coordinator Full-Time | In-Person Upstream Functional Medicine is a leading functional medicine clinic in Colorado Springs focused on helping clients achieve long-term healing through lifestyle transformation and root-cause healthcare. We value excellence, authenticity, accountability, growth, humility, service, and purpose in everything we do. We are looking for a highly organized, people-oriented Wellness Coordinator to help create an exceptional experience for our clients while supporting the day-to-day operations of our growing clinic. This role is ideal for someone who thrives in a fast-paced environment, communicates with warmth and professionalism, enjoys administrative coordination, and has a passion for helping people improve their lives through health and wellness. What You’ll Do As a Wellness Coordinator, you’ll play a central role in supporting both clients and clinic operations by: Preserving a warm, welcoming clinic environment Helping maintain smooth clinic flow and daily operational organization Supporting prospective and new clients through onboarding and nurture communication Managing client communication through phone, email, voicemail, and secure messaging Coordinating scheduling, appointment preparation, check-ins, and checkouts Preparing charts, labs, and materials for provider appointments Assisting with inventory, supplements, office supplies, and administrative tasks Supporting workshops, events, and occasional evening events Assisting with social media engagement and community interaction What We’re Looking For The ideal candidate is: Highly organized and detail-oriented Warm, professional, and service-minded A strong communicator with excellent follow-through Comfortable balancing multiple priorities in a fast-paced environment Positive, adaptable, and solution-oriented Tech-savvy and comfortable learning new systems Passionate about wellness, personal growth, and helping others Able to work collaboratively within a close-knit team culture Success in This Role Looks Like Anticipating needs before problems arise Thinking critically and making sound decisions in a fast-moving environment Managing and prioritizing multiple streams of information without losing attention to detail Creating organization and clarity from complex situations Identifying operational inefficiencies and helping improve systems and workflows Taking ownership instead of waiting for direction Communicating proactively with both clients and team members Remaining calm, thoughtful, and solution-oriented under pressure We are not simply looking for someone who can complete tasks — we are looking for someone who can think critically, identify patterns, solve problems proactively, and help create better systems as the clinic grows. Preferred Qualifications 2+ years of administrative, customer service, healthcare, wellness, or client-facing experience Experience in a medical, chiropractic, wellness, fitness, or healthcare environment preferred Strong organizational and communication skills Proficiency with computers, scheduling systems, email, and social media Bachelor’s degree preferred, but not required 4-day clinic week after onboarding/training completion Paid time off Matching IRA contributions up to 3% Bonus opportunities Employee Functional Medicine Wellness Program Positive, growth-oriented team culture About Upstream Functional Medicine This role is more than administrative support. We are looking for a proactive thinker who can process information quickly, anticipate needs, solve problems, and help create exceptional systems and experiences for both clients and team members. #J-18808-Ljbffr Upstream Functional Medicine