Document Specialist

Document Specialist

Founded in 1920, Akerman is recognized as one of the nation's premier law firms, with more than 700 lawyers across the United States.

Akerman is seeking an experienced legal Document Specialist to join our team. This fully remote position supports attorneys and staff across all firm offices and is ideal for a technology-savvy professional who thrives in a fast-paced law firm environment.

The standard work schedule is Monday through Friday, 4:00 p.m. to 12:00 a.m. Eastern Time, with participation in a mandatory rotating on-call weekend schedule.

The successful candidate will have a minimum of five years of legal document production experience, exceptional technical and document formatting skills, and the ability to deliver outstanding customer service while managing multiple priorities under tight deadlines.

Key Responsibilities

• Prepare, edit, format, and proofread complex legal documents.
• Create and update Tables of Contents (TOCs), Tables of Authorities (TOAs), pleadings, briefs, and other legal filings.
• Convert, format, and troubleshoot documents across multiple platforms and applications.
• Provide helpdesk support for document-related and software application issues.
• Assist attorneys and staff with document production requests and technical questions.
• Maintain a high level of accuracy and quality while meeting strict deadlines.
• Communicate professionally and effectively with attorneys, staff, and management.
• Stay current with technology and software enhancements to serve as a firm resource for document preparation best practices.
• Provide general administrative and office support as needed.

Qualifications

• Minimum five years of experience in legal document production within a law firm or professional services environment.
• Advanced proficiency in:
• Microsoft Word 2016/365 (required)
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat
• Best Case
• Best Authority
• iManage
• Additional legal and document management software as required
• Strong expertise in:
• Complex document formatting and styling
• TOC and TOA creation
• Document conversions and cleanup
• Transcription and document production
• Ability to troubleshoot document and software issues independently.
• Experience providing helpdesk or technical support preferred.
• Familiarity with an incident ticketing system is a plus.
• Highly organized with strong attention to detail.
• Ability to work effectively under pressure and manage multiple priorities.
• Strong team-oriented mindset and exceptional customer service skills.

We offer a competitive compensation package, comprehensive benefits, and the opportunity to work with a collaborative and supportive team of professionals.

Please submit your resume, cover letter, and salary requirements. EOE