Accounts Payable Coordinator (Part-Time)

Part-time, Contract

Description

Our client is seeking a Part-Time Accounts Payable Coordinator to support the accounting team by managing accounts payable activities, vendor communications, and administrative accounting functions. This role offers a flexible schedule of approximately 24 hours per week (3 days/week) and is ideal for a detail-oriented professional who enjoys working in a collaborative, fast-paced environment. 

Key Responsibilities

• Enter vendor, expense, and recurring invoices into the ERP system
• Process weekly check runs and maintain accurate accounts payable records
• Respond to vendor inquiries and resolve invoice or payment discrepancies
• Match purchase orders to vendor invoices and ensure proper coding to the general ledger
• Enter and maintain customer records within the ERP system
• Assist with customer credit reviews and provide recommendations 
• Manage corporate credit card expense receipts and reconciliation
• Review monthly vendor statements and research pricing discrepancies
• File consumer use tax returns and provide tax exemption certificates as needed
• Support expense analysis, reporting, and month-end accounting activities
• Provide backup support for accounts receivable functions
• Collaborate with internal departments and assist with additional accounting and administrative projects as assigned

Requirements

• 2+ years of accounts payable or general accounting experience
• Experience with ERP systems; Oracle NetSuite experience preferred
• Strong understanding of accounts payable processes and general accounting principles
• Proficiency in Microsoft Excel and Microsoft Office
• Excellent organizational, analytical, and problem-solving skills
• Strong attention to detail with the ability to manage multiple priorities
• Effective written and verbal communication skills
• Ability to work independently while contributing to a collaborative team environment