Office Administrator (G-Project)

Job Description

Job Description

Locations: Houston (IB3)   
Business Units: CESBG   
Job Classification: Exempt   

Summary
The Office Administrator supports the daily operations of the office by ensuring a well-organized, efficient, and fully functional workplace. This role oversees office supplies, facilities coordination, mail services, and travel logistics, while also providing general administrative support across departments. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities
• Manage the procurement, receipt, inventory, and distribution of office and breakroom supplies while monitoring stock levels across multiple departments.
• Maintain clean, organized, and fully stocked common areas, including conference rooms, kitchens, and breakrooms, to ensure a professional workplace environment.
• Coordinate and oversee janitorial and housekeeping services, ensuring cleanliness and facility standards are consistently maintained.
• Monitor and replenish office, warehouse, and production area supplies, including water, janitorial, and general-use inventory.
• Troubleshoot basic office equipment and technology issues, including printers, conference room systems, and connectivity, when IT support is unavailable.
• Maintain office equipment inventory, service records, and preventive maintenance schedules while coordinating repairs with vendors.
• Oversee front desk operations by greeting visitors, managing inquiries, and delivering a professional and welcoming first impression.
• Process incoming and outgoing mail and packages, including sorting, distribution, shipping, and courier coordination.
• Manage the company mailbox and ensure timely distribution of correspondence and important communications.
• Support accounting and administrative operations by processing invoices, coordinating bill payments, creating purchase orders, and managing vendor relationships.
• Coordinate domestic and international business travel, including flights, accommodations, ground transportation, and guest housing arrangements.
• Organize visitor logistics, including airport transportation, facility access, and on-site accommodations.
• Plan and execute employee engagement initiatives, including monthly celebrations, company events, and workplace recognition programs.
• Foster a positive workplace culture by maintaining an organized, welcoming, and employee-focused office environment.

Basic Qualifications
• Ability to work in a manufacturing or production environment.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proactive problem-solving with attention to detail.
• Basic troubleshooting skills for office equipment and technology.
• Proficiency in Microsoft Office or similar tools.

Preferred Qualifications
• Associate’s degree or higher preferred.
• Experience managing multiple administrative functions in a fast-paced environment preferred.

Education and Experience
• High school diploma or equivalent required.

Why Join Us
• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.

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