Payroll Analyst

Job Description

Job Description

Description:

Department: Finance

Location: General Code, Rochester, NY

Reports To : Accounting Manager 

FLSA Code: Exempt

Company Summary: The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. 

Position Summary: 

The Payroll Analyst is responsible for payroll administration, payroll analysis, accounting support, and business compliance activities. This role ensures accurate payroll processing, maintains compliance with payroll and business regulations, supports budgeting and financial reporting, performs general ledger and account reconciliation activities, and partners with HR, Finance, and Operations to provide meaningful financial insights and improve business processes.

Essential Functions:

• Process and reconcile bi-weekly payroll, ensuring accuracy of employee earnings, deductions, benefits, and taxes.
• Research and resolve payroll discrepancies, employee inquiries, tax notices, and compliance issues.
• Prepare, calculate, and process monthly sales commission reports, ensuring accurate and timely payments.
• Prepare and analyze payroll, labor, and financial reports, including budget-to-actual results, payroll accruals, labor cost trends, and departmental spending.
• Reconcile payroll, sales tax, and other balance sheet accounts; prepare journal entries and support month-end, quarter-end, and year-end close activities.
• Assist in the development of budgets, forecasts, and financial projections while providing variance analysis to management.
• Prepare and file sales and use tax returns and maintain business licenses, registrations, permits, and other required regulatory filings.
• Collaborate with HR, Finance, Operations, Sales, and regulatory agencies on payroll, compliance, and financial matters.

Secondary Functions:

• Support internal and external audits by maintaining accurate records, documentation, and internal controls.
• Assist with system implementations, upgrades, testing, process improvements, automation initiatives, and ad hoc financial projects.
• Perform other duties as assigned.

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum 10 years of experience in payroll, accounting, financial analysis, or related finance functions.
• Strong knowledge of payroll processing, payroll tax compliance, accounting principles, general ledger reconciliations, and financial reporting.
• Experience with sales and use tax compliance, business registrations, licenses, and regulatory filings preferred.
• Proficiency with ERP and payroll systems.
• Advanced Microsoft Excel and financial reporting skills.
• High level of accuracy and attention to detail, analytical and problem-solving skills.