Onboarding Specialist

Location 6111 East Skelly Drive,Tulsa, OK, 74135,United States Base Pay $25.00 / Hour Job Category Administrative, Human Resources Employee Type FT Non-Exempt Description Position Summary : We are seeking a detail-oriented and people-focused Onboarding Specialist to create a seamless and welcoming transition for new hires. This role partners closely with the Talent Acquisition team and owns the post-offer experience, ensuring offers are delivered accurately and timely , pre-employment requirements are completed, and new hires feel informed, supported, and excited to start. This is a critical role in shaping first impressions and setting employees up for success from day one.

EDUCATION , QUALIFICATIONS, AND EXPERIENCE:

High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources , Business Administration, or a related field preferred. Minimum of 2 years of experience in talent acquisition, recruiting coordination, human resources support, onboarding, or administrative support preferred. Experience working with HRIS, applicant tracking systems, or onboarding platforms preferred. Experience supporting multiple candidates or hires simultaneously in a fast-paced environment preferred.

KNOWLEDGE , SKILLS , AND ABILITIES :

Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks and deadlines. Excellent verbal and written communication skills with the ability to communicate professionally and effectively with candidates and internal stakeholders. Strong attention to detail and accuracy in maintaining records, documentation, and onboarding processes. Ability to handle sensitive and confidential information with professionalism and discretion. Customer-service mindset with a focus on delivering a positive candidate and employee experience. Ability to problem-solve, follow up proactively, and adapt to changing priorities. Proficiency in Microsoft Office and HR-related systems and technology. Ability to work independently as well as collaboratively within a team environment. In addition, must possess skill in working cooperatively and effectively with clients, staff, management, and other professional groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively, both orally and in writing.

JOB DUTIES AND RESPONSIBILITIES:

This position is responsible and held accountable for the following duties: Prepare, extend, and track employment offers while serving as the primary point of contact for candidates throughout the onboarding process. Coordinate and manage the onboarding process from offer acceptance through the employee’s first day to ensure a seamless and welcoming transition into the organization. Communicate proactively with candidates, hiring managers, and internal stakeholders to provide onboarding updates, answer questions, and maintain a positive candidate experience. Guide new hires through all pre-employment and onboarding requirements, including background checks, drug screenings, certification applications, I-9 documentation, and com pletion of required paperwork. Monitor onboarding progress and follow up on outstanding items to ensure timely completion of all pre-employment requirements. Schedule and coordinate new hire orientation and ensure employees receive timely information, resources, and instructions prior to their start date. Collaborate cross-functionally with hiring managers and internal departments to coordinate onboarding logistics , including system access, equipment setup, new hire materials, and other first-day preparations. Maintain accurate onboarding records, employee data, and status updates within HRIS, applicant tracking systems, and onboarding platforms. Support continuous improvement initiatives related to onboarding workflows, processes, and overall new hire experience. Build and maintain strong working relationships with internal teams to support a smooth, efficient, and positive onboarding process. Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested. Meet or exceed “satisfactory” expectations at any scheduled job performance evaluation. Regular and predictable attendance is essential and expected for this position. Must perform the specific job duties as listed above to meet position expectations. #J-18808-Ljbffr Kids for the Future