14 HPW Max Administrative Assistant I for Staff-Recruited

Description:

Up to 14 hours per week, performs the day to day clerical, recordkeeping or processing duties of a particular area or function using common office technology and Harvard administrative systems. Will train on latter. Gathers data and assists in preparing reports. Provides information to faculty, staff members, students and the public. Keyboards and processes text and information, and may answer general correspondence. Makes appointments and maintains calendars based on specific instructions. Arranges meetings, schedules rooms and equipment. May maintain inventory and or order office supplies. Contributes to unit goals by accomplishing clerical or administrative duties as required. Some business training beyond high school desired.

No

Union Designation

Additional Details

• Preferred Pay Rate Range : BR - BR
• Union Designation : Union Eligible
• Report-To Detail : Remote/WFH - 100% in MA
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Business Title : Data Assistant
• Additional Job Details : About Us Professional Education (PPE) at the Harvard Graduate School of Education (HGSE) empowers educators from all over the world to address critical problems of practice through professional development programs led by Harvard faculty on campus and online. PPE serves more than ten thousand educators in 120+ programs each year who come from early childhood, K-12, and higher education. The Insights and Impact (I&I) team supports Market Development in PPE by strengthening data infrastructure, literacy, use, and culture across the department. I&I works collaboratively with all PPE teams to gather, standardize, integrate, enrich, maintain, analyze, and share data across systems to facilitate continuous improvement and strategic decision-making. Job Description I&I is seeking applicants for an Operations Data Assistant position to support multiple data projects. This role involves many aspects of data management/enrichment which will strengthen PPE s data quality and use. The role will spend a considerable amount of time in Salesforce ensuring a high level of data cleanliness and integrity. The ideal candidate will be comfortable working with various business systems, databases, and data visualization tools and have familiarity or interest in learning domestic/international education terms and structures to translate into our specific Salesforce data model. Key Responsibilities: Perform regular data enrichment and cleaning tasks to remove duplicates, correct errors, and fill in missing information Explore efficiencies in data cleaning and management Support documentation efforts related to Salesforce data cleaning and management Participate in meetings and brainstorming sessions as needed Basic Requirements: Strong attention to detail, ability to consistently demonstrate sound judgment, flexibility, and strong problem-solving skills Familiarity with data quality management principles Interest in data management Familiarity or interest in learning domestic/international education terms and structure Ability to work independently and as part of a hybrid team Preferred Skills: Familiarity with Salesforce not required, but a plus
• Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : n/a
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No