Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join our team in central California in a contract-to-permanent capacity. This role is ideal for someone with strong experience across day-to-day accounting operations who can manage both payables and receivables while keeping financial records accurate and current. The right candidate will bring a detail-oriented approach, sound judgment, and the ability to support core accounting activities in a fast-paced environment.

Responsibilities:

• Process vendor invoices, prepare payments, and maintain accurate accounts payable records to support timely disbursements.

• Manage customer invoicing, apply incoming payments, and follow up on outstanding balances to keep accounts receivable current.

• Reconcile account activity by reviewing transactions, identifying discrepancies, and resolving variances in a timely manner.

• Prepare and post journal entries while ensuring supporting documentation is complete and aligned with accounting standards.

• Assist with general ledger maintenance by verifying financial data and keeping records organized and up to date.

• Review trial balance details and help identify issues that may affect reporting accuracy or month-end close activities.

• Support billing-related tasks by generating invoices, validating charges, and responding to payment or account questions.

• Contribute to broader accounting operations by maintaining accurate documentation and assisting with routine financial reporting needs.

• 3+ years of experience in an accounting role with hands-on exposure to both accounts payable and accounts receivable.
• Working knowledge of account reconciliation, general ledger activity, and core accounting procedures.
• Experience preparing journal entries and reviewing financial records for completeness and accuracy.
• Familiarity with trial balance review and the ability to recognize inconsistencies in accounting data.
• Strong attention to detail with effective organizational and time-management skills.
• Ability to communicate clearly with internal teams and external contacts regarding invoices, payments, and account questions.
• Proficiency in standard accounting systems and spreadsheet tools used for daily financial operations.