Office Assistant (Part-time) - Environmental Services

Administrative Support

Under general supervision, the purpose of the position is to provide routine administrative support to the assigned department or assigned supervisor. Employees in this classification function at a moderately difficult generalist level and are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of department. Position may be assigned to a large department and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized department wherein incumbents receive instruction in departmental functions. This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks. Days/Hours: Monday - Friday, 8AM - 1PM

Examples of duties include:

• Researching and generating correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department.
• Performing a variety of routine administrative functions, e.g., data entry, typing, reports processing.
• Compiling, preparing, and distributing daily, weekly, monthly or annual reports, invoices, purchasing orders, and other relevant materials appropriate to the assigned unit.
• Receiving telephone inquiries and complaints, ascertaining the nature of the call, resolving customer issues or directing to appropriate personnel for further assistance.
• Performing a variety of essential record keeping duties, and maintaining department record keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, employee records, and accounting data.
• Developing, receiving and reviewing various reports, plans, and applications for the purpose of verifying accuracy, and ensuring necessary copies of pertinent documents are made and distributed appropriately, e.g., statistical data, licenses, invoices, purchase orders.
• Completing and processing various forms required of assigned department, i.e., personnel forms, invoices, work orders, purchase orders.
• Operating various office equipment, e.g., computer terminals, word processor, printers, copy machines, telephone systems, facsimile machines, calculators.
• Assisting other unit personnel in supporting efficient functioning of the department.

Typical qualifications include:

• High school diploma or GED.
• One (1) to two (2) years of experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.

Family friendly: Flexible hours and schedules to accommodate employee and City needs. City employee enrollment preference at Coral Springs Charter School. Employee recognition: Annual performance feedback and merit increases. Shining Star and Bright Spot monetary recognition awards. Well being: Paid holiday hours. Behavioral health access program. Comprehensive wellness program. Employee health & wellness center (for employees 20+ hours/week – $25/month). Free gym membership. Free yoga classes. Wellness portal. Wellness education (Lunch & Learns). Employee assistance program (EAP). Free onsite health coaching. Discounts through Tickets at Work. Retirement: 457 Roth & Roth IRA plan (for employees 20+ hours/week).