Union Benefits Coordinator

Union Payroll SpecialistPosition Overview

The Union Payroll Specialist is responsible for preparing and remitting union benefit payments, reconciling general ledger accounts, researching discrepancies, and serving as a liaison between internal teams and union representatives across the U.S. and Canada. This role combines high-volume transactional work with investigative analysis and problem-solving.

Key Responsibilities

• Review payroll reports and translate payroll data into union remittance reports.

• Prepare and submit union benefit payments accurately while meeting strict deadlines.

• Research and resolve discrepancies related to payroll, union benefits, and trust fund correspondence.

• Reconcile union benefit general ledger accounts and investigate variances.

• Communicate directly with unions, fund administrators, and internal stakeholders regarding payment and payroll-related inquiries.

• Maintain union benefit documentation, remittance forms, and reporting records.

• Manage assigned cases and requests through ServiceNow.

• Analyze payroll data to identify issues, trends, and opportunities for improvement.

• Collaborate with internal and external partners to support process improvements and operational efficiency.

• Provide exceptional customer service and support across departments.

• Perform additional job-related duties as assigned.

Required Qualifications

• Payroll experience preferred.

• Strong analytical and problem-solving abilities with the ability to investigate and resolve complex issues.

• Experience reviewing, reconciling, and analyzing data.

• Proficiency in Microsoft Excel, including working with large datasets.

• Detail-oriented with excellent organizational skills.

• Strong written and verbal communication skills.

• Self-motivated with the ability to work independently and take initiative.

• Comfortable working in an environment where solutions are not always straightforward.

Preferred Qualifications

• Experience with SAP.

• Union payroll, union benefits, or union contract experience.

• General ledger reconciliation experience.

• Bilingual French-speaking candidates are strongly preferred due to interaction with Canadian groups.

• Payroll tax experience is a plus.

Top Skills

• Payroll Processing

• Union Payroll / Union Benefits

• Data Analysis & Reconciliation

• Microsoft Excel

• Problem Solving & Investigation

• SAP (preferred)

Ideal Candidate

• Early-career professional looking to grow within payroll, accounting, or operations.

• Analytical and detail-oriented individual who enjoys researching issues and identifying solutions.

• Strong communicator who can effectively work with unions, fund administrators, and internal teams.

• Able to manage transactional responsibilities while handling investigative and reconciliation work.

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Omaha, NE.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Omaha,NE.

Application Deadline

This position is anticipated to close on Aug 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.