Events Coordinator

Events Coordinator

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo's 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world's first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

Vast is looking for an Events Coordinator, reporting to the Senior Manager of Experience, to support the development of the systems that will be required for the design and build human-rated space stations.

You'll support the planning and execution of a variety of events, including industry conferences, business development engagements, internal gatherings, and VIP experiences. Working closely with internal teams, vendors, and partners, you'll help ensure events are well-organized, on brand, and executed seamlessly from start to finish

This will be a full-time, non-exempt position located in our Long Beach location.

Responsibilities:

• Support the planning and execution of events including trade shows, internal events, conferences, and partner activations
• Coordinate event logistics including scheduling, travel, shipping, registration, setup, and breakdown
• Assist with vendor coordination across venues, catering, AV, fabrication, and other event partners
• Maintain production timelines, run-of-show documents, and event checklists
• Help ensure brand consistency across event materials and attendee touchpoints
• Track event deliverables, deadlines, invoices, and production expenses
• Provide on-site event support and troubleshoot logistical issues as they arise
• Collaborate with marketing, creative, and cross-functional teams to support event objectives
• Support post-event reporting, recaps, and documentation

Required Qualifications:

• 2 to 4+ years of experience in event coordination, event marketing, hospitality, or related field
• Experience supporting live events, conferences, activations, or productions
• Strong organizational skills with the ability to manage multiple projects and deadlines
• Excellent communication and coordination skills
• Detail-oriented with a proactive, problem-solving mindset
• Comfortable working in fast-paced environments and adapting to changing priorities
• Willingness to travel and work flexible hours as needed for events

Preferred Qualifications:

• Experience supporting large-scale, corporate, or high-visibility events
• Familiarity with event logistics, vendor management, or production workflows
• Experience in aerospace, technology, or related industries is a plus
• Knowledge of budgeting, expense tracking, or event administration

Pay Range: California

$22.40 - $31.90 USD

Compensation and benefits

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast's ongoing commitment to providing high-quality meals for employees.

U.S. Export Control Compliance Status

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a "U.S. person" as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

Equal Opportunity

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.