Project Billing Coordinator
$45k - $50kCreative Financial Staffing
Project Billing Coordinator
Location: Oak Creek, WI (On-Site)Salary: $45,000 - $50,000 per year
Join a Company That's Built to Last
Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They've built their reputation on quality, trust, and long-standing relationships-and they're looking for a dependable administrative assistant to help keep operations running smoothly.
Why You'll Love This Role
- Stable company with strong, supportive leadership
- Tight-knit, team-oriented culture where you're valued
- Opportunity to learn, grow, and expand your skills
- Variety in your day-no two days are the same
- Support Project Managers with monthly billings, pay applications, and lien waivers
- Assist with job setup and work orders, including budgets, phase codes, and change orders
- Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
- Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
- Maintain accurate, organized project and job files
- Provide general administrative support to the project and office teams
- 2+ years of administrative experience (construction or trades experience is a plus)
- Strong organizational skills with the ability to manage multiple priorities
- Clear, professional communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience supporting construction projects or working with subcontractors
- Familiarity with billing, compliance paperwork, or job costing
Don't Meet Every Requirement? Apply Anyway
Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you're detail-oriented and enjoy supporting a team, we encourage you to apply.
Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable
#INJUL2026
EB-1243310645
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Project Billing Coordinator in Oak Creek, WI vacancy
- Quality Packaging, Inc. based in Saint Francis, Wisconsin is seeking a Project Coordinator. In this role, you will manage project schedules, collaborate with various departments, and ensure timely service delivery to our customers. Your essential functions will include...Suggested
- ...POP displays to seamless co‑packing solutions, we deliver top-tier packaging that meets diverse needs. Position Summary: As a Project Coordinator, you will manage and maintain a detailed project schedule, overseeing administrative tasks and all aspects of the project....Suggested
- Selectlee in Franklin, Wisconsin is seeking an Assistant Project Manager to support the planning and execution of mechanical construction projects. This role involves coordinating with Project Managers and field personnel to ensure projects are completed safely, on schedule...Suggested
- ...Billing Specialist The Billing Specialist is responsible for accurate and timely communication to provide accurate invoices and coinciding... ...be able to meet billing deadlines. Completing additional projects as assigned and/or needed. Requirements: ~1-3 years of...SuggestedContract workFor contractorsLocal areaLong distance
- Moving & Storage Co. is seeking a Billing Specialist to ensure accurate and timely invoicing and driver payments, minimizing corrections and duplicate entries. The role supports document flow through image uploads and proper allocation in the dispatch portal. The ideal...Suggested
- ...liabilities. Responsibilities Record daily financial transactions, including vendor invoices, purchase orders, sales orders, freight bills, repairs, returns, and customer payments. Reconcile bank accounts, credit cards, vendor statements, and internal general ledger...Work at officeImmediate start
Proserv Aviation Inc
Oak Creek, WI1 day ago - ...monthly. Annual November transfer of delinquent municipal billing to tax roll. Process invoices through Accounts Payable Software... ...systems. Implement updates and improvements as needed in coordination with IT. ~ Maintain active access points and file...Full timeWork experience placementWork at officeLocal areaMonday to Friday
GovernmentJobs.com
Cudahy, WI2 days ago - Ace-Worldwide-Group-of-Companies is seeking a Billing Specialist to ensure accurate invoicing and driver payments, supporting document flow through our dispatch portal and timely payment processing with contractors and clients. Requirements: 1-3 years of billing experience...For contractorsWorldwide
- ...Assistant Project Manager - Mechanical Construction This position will assist Project... ...Info folder Submit/track RFI's Coordinate our work with overall job schedule and other... ...near misses Financial Prepare billings based on SOV amounts provided by Project...
Grunau
Oak Creek, WI1 day ago - We are seeking a payroll administrator! As our Payroll Administrator, you'll play a key role in ensuring more than 1,200 employees are paid accurately and on time each week. You'll partner with supervisors, HR, Finance, and employees to manage payroll processes, maintain...Local area
RadNet
Oak Creek, WI5 days ago - ...maintains a high level of confidentiality. Customer Focus: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization. Teamwork: Works cooperatively with others providing a high level of...Full timeWork at officeLocal area
GO Riteway Transportation Group
Oak Creek, WI5 days ago - Heartland Dental LLC in Franklin is looking for a Business Assistant to support front office operations. This role emphasizes exceptional customer service, effective communication, and organizational skills, essential for a smooth-running dental practice. The successful...
- ...Title: Associate Project Manager Location: Onsite in Racine, WI Duration: 6 months+ Hours: 20 hours per week, could have opportunities... ...Sr. Associate, Project Management role is responsible for the coordination and data entry management of Lifestyles’ Customer Master Data...
Pegasus Knowledge Solutions
Racine, WI5 days ago - ...patient billable charges. Participate in and assist with audits to capture lost charges and determine the accuracy of billing as necessary. Various projects and tasks as requested. Why join us We believe that investing in our employees is the first step to providing...Full timeTemporary workPart time
Memorial Physician Practices
Oak Creek, WI1 day ago - ...select patient accounts, review and verify billable charges. Assist with audits to capture lost charges and determine billing accuracy. Perform various projects and tasks as requested. Benefits Comprehensive benefits: medical, dental and vision coverage for full- and part-...Full timeTemporary workPart time
LifePoint Health
Oak Creek, WI3 days ago $26.4 - $31.25 per hour
...or at Grunau, based in Oak Creek, WI. This is not a remote role. Role Responsibilities Review, post, and scan invoices related to projects Ensure proper use tax is accrued on the invoices Review to confirm a 2-way match with the Purchase Order and Invoice Investigate and...Hourly payFor contractorsLocal areaFlexible hoursApi Hvac
Oak Creek, WI2 days ago- ...billable charges. Participate in and assist with audits to capture lost charges and determine the accuracy of billing as necessary. Various projects and tasks as requested. Why join us We believe that investing in our employees is the first step to providing...Full timeTemporary workPart time
LifePoint Health
Oak Creek, WI2 days ago - ...Krones AG is seeking an Accounts Receivable Billing Specialist 2 based in Franklin, Wisconsin. This hybrid role involves accounting tasks including invoicing, audits, and service billing. The ideal candidate will have a 2-year associate degree in a related field and 1-...
Krones AG
Franklin, WI1 day ago - A growing aviation firm in Oak Creek, WI is seeking a Bookkeeper to maintain accurate financial records reflecting operational activities. This includes recording and reconciling transactions, supporting the financial close processes, and ensuring an accurate balance sheet...Work at office
- ...Overview We are currently seeking a Project Controller for our Building Division located... ...over the United States Responsibilities Coordination of P&L on project with large contract values... ...cost forecasting Coordination of owner billing Develops strong relationship with...Full timeContract workFor subcontractor
The Walsh Group
Racine, WI5 days ago - ...Position Title: Assistant Project Manager FSLA Status: Exempt Department: Mechanical Reports... ...Project Manager supports the planning, coordination, and execution of mechanical... ...milestones Assist with job cost reporting, billing support, and cash flow tracking Coordinate...Contract workFor subcontractorWork at office
Selectlee
Franklin, WI4 days ago - Accounts Receivable Billing Specialist 2 Location: Wisconsin, US Krones designs, develops, manufactures, and installs both machines and complete packaging lines. We have become one of the leading system suppliers for breweries and beverage producers as well as for the...Work at officeWorldwideFlexible hours
- ...fast-paced environment. The role requires 2-5 years of AP experience, sharp attention to detail, and strong communication to support project accounting and vendor interactions. The position is based in Wisconsin, not remote, with responsibilities spanning invoice...
- Location: Oak Creek, WI Type: Full-time/Permanent Role We foster a diverse and inclusive work environment that promotes collaboration and career growth. The client is seeking a Payroll, Benefits & HRIS Specialist who serves as the company's subject matter expert for payroll...Permanent employmentFull timeLocal area
- ...Job Description Job Description Description FII USA, Inc ., a Foxconn Technology Group Company, is seeking a Project Coordinator to assist in developing project timelines and maintain project schedules for PCBA programs. Once a part of the team, you will be responsible...Full timeTemporary work
- Memorial Physician Practices in Oak Creek, Wisconsin, is seeking an Accounts Receivable Specialist. In this vital role, you will handle key accounting functions and maximize collections of medical service payments. Applicants should have accounts receivable and general ...
$20 - $25 per hour
...Job Description Job Description We are hiring a Project Coordinator to manage scheduling for 2 crews, material ordering, and task assignments for our jobs. This role requires proficiency in QuickBooks for scheduling, as well as Microsoft Excel, Word, and Outlook. Starting...Hourly payMonday to FridayShift work$48k
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Financial Aid Officer Job Category:Academic Staff Employment Type:Regular Job Profile:Financial ...Work at officeVisa sponsorshipWork visaAfternoon shiftUniversity of Wisconsin-Parkside
Racine, WI3 days ago$80k - $90k
We are seeking an experienced Payroll, Benefits & HRIS Specialist to serve as the subject matter expert for payroll, benefits administration, and HRIS operations. This is an excellent opportunity for an HR professional who thrives in a collaborative environment and enjoys...Work at officeRussell Tobin
Oak Creek, WI2 days ago- ...accordingly Verify weekly that assigned schedules are cleared or that explanations are provided for outstanding transactions Coordinate with stores to maintain adequate office supplies Use various spreadsheets daily to maintain accurate records and promote clear...Weekly payWork at officeFlexible hoursNight shift
Rosen Honda
Greenfield, WI14 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Project Billing Coordinator. Be the first to apply!
Related searches
- special projects Oak Creek, WI
- projects Oak Creek, WI
- implementation project manager remote Oak Creek, WI
- software implementation project manager Oak Creek, WI
- senior implementation project manager Oak Creek, WI
- retail project merchandiser part time Oak Creek, WI
- project controls Oak Creek, WI
- project finance Oak Creek, WI
- project technician Oak Creek, WI
- telecom project coordinator