Accounts Payable Specialist

GO Riteway's Mission Statement: GO Riteway is committed to providing superior transportation services to students, business travelers, local residents, and tourists. We will accomplish this by focusing on Safety, Integrity, and Teamwork.
TITLE: Accounts Payable Specialist
LOCATION: 6970 S 6th Street. - Oak Creek, WI
REPORTS TO: Accounts Payable Supervisor
EMPLOYEE: Full Time


KEY RESULT AREAS

• Efficiently processes accounts payable. (80%)
• Organizes the daily mail to separate out vendor invoices and statements.
• Scans invoices and electronically distributes them for approval. Monitors approval status and follows up when necessary.
• Codes invoices within the system to charge the proper company, department, and account.
• Reviews all invoices and resolves any discrepancies before processing including verifying them against other transactions to prevent duplicate entry/payment.
• Makes any requested alterations after the coding is reviewed.
• Processes weekly check/ACH runs for timely payment to vendors. Ensures payments are only for invoices with documented approvals from the appropriate level of management.
• Processes rush check/ACH runs throughout the week depending on company needs.
• Performs various other tasks related to Accounts Payable. (20%)
• Handles vendor relations by answering questions and researching any outstanding balances on account. Reviews vendor statements on a weekly basis to ensure invoices are being received and paid.
• Obtains W-9 from all new vendors and assists/completes the annual 1099 process.
• Performs vendor management by notifying the Accounts Payable Supervisor to update addresses, ACH details, and W-9 information within the vendor record. Periodically reviews vendor list for any vendors that should be inactivated within the system.
• Completes accounts payable balance sheet reconciliation by balancing the subledger to the general ledger on a monthly basis.
• Maintains critical vendor spreadsheet to make sure invoices are received and payments submitted to prevent disruptions in service.

COMPETENCIES

Quality Focus: Pays strong attention to detail, critically reviews data and information, and identifies irregularities to address them appropriately. Identifies areas for potential efficiencies, and makes suggestions for processes improvements.

Communicates Effectively: Clearly conveys information to others using good oral, written and listening skills, keeps others updated of changes, and maintains a high level of confidentiality.

Customer Focus: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization.

Teamwork: Works cooperatively with others providing a high level of customer service to both internal and external customers, and treats others fairly and respectfully. Reprioritizes tasks based on department needs.


GENERAL QUALIFICATIONS

• Associates Degree in Accounting.
• 1-3 years' experience in an accounting environment.
• Basic understanding of accounting concepts and principles.
• Demonstrated skills involving the use of computers and other office equipment; MS Excel, Outlook, and Word desirable.

We Go the Extra Mile!
EOE of Minorities/Females/Vets/Disability
GO Riteway's Mission Statement: GO Riteway is committed to providing superior transportation services to students, business travelers, local residents, and tourists. We will accomplish this by focusing on Safety, Integrity, and Teamwork.

POSITION OVERVIEW
TITLE: Accounts Receivable Specialist
LOCATION: Riteway Bus Service, Inc. - Oak Creek, WI
REPORTS TO: Corporate Controller
EMPLOYEE: Full Time, Exempt

KEY RESULT AREAS

• Invoice Management.
  • Generate and send school district invoices (e.g. routes, fuel, and charters) based on supporting documentation.
  • Review the school bus charter details within the charter system for accuracy, and work with operational staff on questions.
  • Follow the credit policy when setting up new customers.

• Payment Processing.
  • Record and apply payments in the accounting and/or operational software.
  • Monitor customer accounts and resolve discrepancies.

• Cash Collection.
  • Follow up on outstanding balances via email and phone.
  • Note collection status in AR aging worksheet.
  • Engage operational staff for support in collection efforts.
  • Process write-off paperwork if an account is deemed uncollectible.
• Other Tasks.
  • Reach out to customers to set up with email and ACH.
  • Maintain customer records including updating customer information, preventing duplicate accounts and inactivating accounts.
  • Complete other projects as requested by the Corporate Controller.

COMPETENCIES

• Key Attributes: Strong attention to detail, excellent organizational skills, and the ability to multitask effectively.
• Communication: Exceptional written and verbal communication skills.
• Customer Service: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization.
• Teamwork: Works cooperatively with sales, operations, and accounting and treats others fairly and respectfully. Reprioritizes tasks based on department needs.

GENERAL QUALIFICATIONS

• Education - High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or a related field preferred.
• Experience - Minimum of 1 years' experience in accounts receivable or a similar role.
• Technical Skills - Proficiency in accounting software (e.g. Great Plains) and Microsoft Office Suite, especially Excel. Basic understanding of accounting concepts and principles

We Go the Extra Mile!

EOE of Minorities/Females/Vets/Disability