Administrative Specialist - Provost Office (26-44)

Francis Marion University and the Provost Office invite applications for an Administrative Specialist. The Administrative Specialist, under the limited supervision of the Office Manager and the Provost, will perform a variety of advanced secretarial, clerical, and administrative duties. The successful candidate will be responsible for providing administrative support to the Provost Office. The successful candidate will have general office skills and excellent communication skills. Needs to be organized, self-motivated, confident, able to work under pressure, and flexible.


Duties/characteristics include but are not limited to:

• Ability to communicate clearly by email and by telephone with faculty, staff, students, and the public.
• Answer general university related questions, and forward calls to the appropriate offices.
• Collect, enter, and analyze data for the office.
• Demonstrate discretion and discernment with sensitive information.
• Help schedule and coordinate departmental meetings, committees, and. Elections.
• Record minutes at committee meetings as needed.
• Maintain departmental office equipment in common areas.
• Assist new and part time faculty with university procedures.
• Assist with the logistics and scheduling of university events.
• Manage the Provost Office webpage.
• Maintain a filing system for students, faculty, staff, and other university correspondence.
• Perform various administrative tasks as needed.

State Requirements: A high school diploma. Related clerical experience may be substituted for a high school diploma.


FMU Preferred Requirements: A Bachelor's Degree. Advanced office and computer skills. Experience with internet-based research. Proficiency with Microsoft Office and Excel software programs. Previous experience with Ellucian Colleague software system a plus.


State Classification: Administrative Specialist II (AA50)


Pay Grade: GEN04


Salary: $ 30,700


Normal Working Hours: 8:30 a.m. - 5:00 p.m. (Monday - Friday). May need to be present for alternative hours for departmental events. Summer hours will vary.


Materials Needed:

1. Letter of Interest (Referencing Position Number 26-44);
2. Copies of all transcripts (official transcripts will be required of the successful candidate);
3. Resume;
4. The names, addresses, and telephone numbers of three references; and
5. FM Staff Application.

To obtain the FM Staff Application, please click here.

Send Application Packet to: Dr. Charlene Wages, Vice President for Administration and Planning, Francis Marion University, PO Box 100547, Florence, SC 29502-0547 or FAX to View phone number on click.appcast.io.



Review of applications will begin immediately and will continue until the position is filled.


As Francis Marion University has continued to be recognized for its diverse student body, it especially welcomes applicants who can affirm and enhance its mission.


Applicants honorably discharged from a branch of the United States Armed Forces, who meet the minimum training and experience requirements, are given employment preference by all State agencies and higher education institutions in SC.


An Affirmative Action/Equal Opportunity Institution