Legal Assistant

A well-established legal services practice in Albany, NY is seeking a full-time Legal Assistant to provide administrative and legal support to attorneys across several practice areas, including personal injury, insurance defense, municipal law, estate planning, and employment law. This direct hire opportunity is ideal for a detail-oriented Legal Assistant or Legal Secretary who enjoys being part of a collaborative, professional law office where teamwork, reliability, and a no-task-too-small mindset are highly valued. The role will support two attorneys and work closely with partners, associates, legal assistants, a paralegal, and firm administration in a stable and client-focused environment. The successful candidate will bring strong organizational skills, polished communication, accurate document preparation abilities, and a willingness to assist wherever needed to help the office run smoothly. Responsibilities Format, draft, proofread, and finalize legal correspondence, pleadings, briefs, discovery materials, and related legal documents. Maintain calendars for multiple attorneys, including court dates, depositions, hearings, deadlines, meetings, and case-related follow-ups. Manage state and federal electronic filings, including ECF submissions, in compliance with New York court procedures. Prepare estate planning binders, real estate documents, closing materials, and organized case files. Scan, transcribe, index, and maintain digital and physical documents within the firm’s case management system. Provide professional front office support, including greeting clients, answering calls, routing messages, coordinating travel, and assisting with billing entries. Required Qualifications and Skills Support two attorneys with legal document preparation, calendaring, filings, client communication, and administrative coordination. Manage court deadlines, attorney schedules, travel logistics, case records, and legal office workflows. Prepare, proofread, scan, index, and organize legal correspondence, pleadings, discovery, estate planning materials, and closing documents. Minimum of 2 to 3 years of clerical experience, preferably in a law firm or litigation-focused environment. High school diploma or GED required. Proficiency with Microsoft Office, including Word, Excel, and Outlook. Familiarity with New York State court procedures and general civil litigation terminology. Experience with state and federal electronic filing systems, including ECF. Strong typing accuracy, proofreading skills, organization, and attention to detail. Ability to manage multiple priorities, meet deadlines, and remain composed in a busy legal office. Professional phone presence and willingness to assist clients, attorneys, and team members as needed. Collaborative, team-oriented attitude with flexibility to support attorneys and colleagues beyond assigned tasks. Preferred Qualifications Personal injury law experience is highly preferred. Associate’s or Bachelor’s degree preferred. Active Notary Public designation is a strong plus. Experience using law firm management software for billing entries, document management, or case tracking is preferred. Compensation and Benefits Salary range: $55,000 to $65,000 per year. Location: Albany, NY. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne